Admin Assistant 2

The University of New Mexico's Continuing Education Department (CE) is seeking an Administrative Assistant to join our team and assist with operational duties such as hiring, reporting, training, and payroll. If you love a fast-paced environment, enjoy working closely with others, and are gifted with detail-oriented abilities, then this is the job for you!
UNM Continuing Education is committed to providing innovative, accessible learning opportunities to individuals, organizations and communities in New Mexico and around the world, through impactful, engaging programs that position them for success. Our vision is to expand possibilities and strengthen communities through powerful collaboration.
Our ideal Administrative Assistant 2 is attentive to detail, comfortable with a variety of office software and technologies and learns new technologies with ease. You are highly organized and thorough, and can track data with accuracy. You enjoy helping people and are enthusiastic, patient, and professional. Our Administrative Assistant is more than just a co-worker, they are truly a helper, a thinker, and an essential member of our UNM Continuing Education Team!
As an Administrative Assistant 2, you will be responsible for the administration of hiring, payroll and a variety of HR processes and policy adherence. You will serve as the onboarding specialist, guiding new hires through the process of becoming a UNM employee. You will serve as a liaison with the HR Department, stay up to date with position changes, and prepare payroll and narrative reports for our department. You will work with our Instructors, providing guidance with procedures and mandatory compliance requirements. You will help create reference documents and training materials for the staff and produce payroll and office reports. You will also be able to serve as backup support in the Registration Office.
This position requires working in the office full time, as well as having the ability to work remotely as required.

Duties and Responsibilities include:

• Coordinate onboarding procedures, emails, workflow, and documents for new hires.
• Guide & participate in hiring committees.
• Administrate technical aspects of job postings and keep hiring documents and processes organized.
• Advise & guide CE staff on all hiring tasks, deadlines, requirements, etc.
• Assist Operations Manager preparing and posting timesheets for department.
• Manage staff employment adjustments with EPANS & EPAFS.
• Organize administrative-level instructor information and serve as a point person for basic instructor inquiries
• documents, and training.
• Provide support for day-to-day administrative and operational problems.
• Sustain a high level of professionalism with staff.
• Stay updated on changes in CE policies, UNM policies, and HR policies.
• Backup for Registration Office; assist customers with their registration, cancellation, and/or refund.
• Maintain general administrative/office duties.
• Other duties and projects as assigned.

See the Position Description for additional information.

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Time Entry Experience
• Proven effective customer service skills with a knack for patience, clarity, and authority.
• Commitment to continuous and efficient quality improvement.
• Ability to balance policy and regulations with empathy.
• Strong written and verbal communication skills.
• Effective organizational and detail-oriented skills.
• Proficiency in MS Office applications, Word, Outlook, Excel, Adobe.
• Database experience.
• Proven track record of integrity and confidentiality.
• Resourceful abilities to plan, develop, coordinate, and complete multiple tasks and projects in a timely manner.
• Experienced working collaboratively with coworkers and teams.
• Demonstrated success in self-motivation, with the ability to learn quickly.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.