Office Specialist

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Assists in the day to day administrative operations of the department. Provides support in managing and coordinating all admissions pertaining to Certificates, Specialist, Masters and Doctoral degrees for Teaching and Learning (TL). Establishes and enforces deadlines and provides assistance to the graduate program director.

• Assists in the day to day administrative operations of the department. Provides administrative support in managing and coordinating all admissions pertaining to Certificates, Specialist, Masters and Doctoral degrees.
• Establishes and enforces deadlines pertaining to the Thesis and Dissertation forms.
• Provides support for addressing student issues (e.g. Degree Audits Transfer memos, change of degrees, etc).
• Initiates Petitions in the system for Faculty and students.
• Coordinates and enforces deadlines and serve as a proctor to students pertaining to the Comprehensive Exams.
• Maintains Graduate Assistant (GA/TA) databases and assist in the conduct of GA/TA orientations and evaluations. Maintain student file system and electronic database. Provides information as appropriate to Teaching and Learning Department Chair and administrative team.
• Attends and assist with commencement as SEHD representative on commencement day.
• Reviews and Process Graduation Certifications/Review degree audits for accuracy. Coordinate and compile data for the nomination memo for the Fellowship Applications.
• Coordinate the scheduling of the thesis and dissertation defenses.
• Maintains historical and current faculty Compensation Requests for graduating doctoral students. Process faculty doctoral compensation at the completion of graduate student graduation.
• Assists the Graduate Program Director with Accreditation Reporting information.
• Attends Recruitment events and Graduate Fairs. Assists with administration of recruitment related efforts.
• Assists in compiling data for U.S. News World Report and other venues. Compiles data and prepares report for university administrators.
• Provides clerical and administrative assistance to the Graduate Program Director. Reviews and enters in the system relevant Doctoral Seminar and Independent courses.
• Provides basic information to students and faculty on university and college policies, deadlines, and procedures
• Serves as the University's credit card user for departmental transactions. Adheres to University's credit card policies and procedures.

Staff

Expanded Background Check

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Since 1945, the Florida Legislature has made a provision to give preference in the hiring process to United States war veterans in recognition of their military, naval, or air service who meet specific conditions. The conditions are as follows:

• Veterans with a VA service-connected disability
• Spouses of veterans with permanent and total service-connected disability
• Honorably discharged veterans with wartime service.
• Unmarried widow or widower of a veteran who died as a result of a service-connected disability
• A veteran who has served in a qualifying campaign or expedition for which a campaign badge has been authorized, to include the Global War on Terrorism Expeditionary Medal.

Florida International University honors this policy and will comply with Veterans' Preference guidelines when filling staff positions. Any applicant claiming Veterans' Preference will be required to attach a DD214 with each application submitted for verification.

If there are any questions concerning Veterans' Preference, please contact Talent Acquisition & Management by calling 305-348-2500.
For additional information on Veterans' Preference, visit http://www.floridavets.org/.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.