Assistant Director for Alumni Engagement

University of the Pacific

United States, California, Stockton

3601 Pacific Avenue (Show on map)

Nov 16, 2024

Posting Details

Position Information

Job Title	Assistant Director for Alumni Engagement
Union Level
Department	Pacific Alumni Relations
Campus	Stockton
Posting Number	201303876P
Full or Part Time	Full Time
Number of Months	12
Work Schedule	Work is frequently performed during standard business hours.
Position End Date
Open Date
Close Date
Open Until Filled	No
Special Instructions to Applicants	For Applicants Seeking Job Opportunities within the University Internal: Internal applicants will be considered within the first five (5) business days of the posting period. External: External applicants will be considered on the sixth (6) business day of the posting period. No Visa sponsorship now or in the future.

Position Summary Information

Primary Purpose	The Assistant Director for Alumni Engagement will be responsible for the production and execution of alumni programming for the department of Alumni Relations, including events, marketing and alumni stewardship.
Essential Functions	Leads and manages projects and programs that affect wide audience of alumni, which may include: Events (in-person and virtually) Volunteer committees Meetings Online initiatives Develops and executes a project management plan for each event/activity. Build and maintain relationships with campus partners, helping to plan and coordinate joint programming with Athletics, Career Center, Admission Office, and Veteran's Center. Identifies key alumni volunteers; implements leader recruiting, training, engagement, recognition, and succession planning. Collaborates with internal partners to execute events/activities within allotted budget and deadlines. Creates content in support of program goals, including writing and/or editing content for emails, text messages, social media, and e-newsletters. Responsible for overseeing building maintenance for the Vereschagin Alumni House, evaluation of cleaning and custodial standards, coordination of fire and safety programs, coordinate gallery display and alumni library collections and storage; monitoring a visitor parking management program; serve as liaison to physical plant and EMS coordinator. Primary responsibility for opening and closing the building at the beginning and end of each workday. Supervises, trains, assigns and directs the work of interns, including setting wages and hours of work. Provides administrative support in stewarding vendor contracts through the approval process. Performs other related duties as assigned or requested. University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.
Minimum Qualifications	Bachelor's Degree. (Two (2) years of full-time experience in the same/similar position is equal to one (1) year of completed post-high school education coursework). Two (2) years of experience working with volunteers.
Preferred Qualifications	Master's degree in related field. Demonstrated ability to work both independently and as part of a team, and to work collaboratively with staff and campus partners. Excellent verbal and written communications skills, including writing experience. Knowledge and demonstrated experience with volunteer development, management, and oversight. Excellent customer service skills. Exceptional organizational skills, good follow-through and time management; must have attention to detail and be able to meet deadlines. Proven decision-making skills and the ability to problem solve. Positive attitude, proven ability to work effectively with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion. Experience and sensitivity in working with people of diverse backgrounds and cultures. Demonstrated experience in advancing social justice, equity, and inclusion in a university setting. Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements	The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work frequently performed in typical office environment, including extended periods of sitting and repetitive hand/wrist motion while using computer keyboard and phone. Some work at event sites may require the use of laptops or mobile devices. This position organizes events and frequently transports boxes of promotional materials and media equipment. May lift up to 30-35 lbs. Work Environment/Work Week/Travel: Work is frequently performed during standard business hours. Must be prepared to work some non-business hours, some extended workweeks with weekend work (typically 7 weekends per year). Light travel both local and overnight is expected. Valid driver's license required. Incumbent must also be able to meet the University's fleet rules and be eligible to drive for University business. The University and its insurance carrier reserves the right to exclude applicants based on their driving record.
Hiring Range	$66,560 - $71,303 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer.
Background Check Statement	All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AA/EEO Policy Statement	University of the Pacific is an affirmative action and equal opportunity employer dedicated to workforce diversity. In compliance with applicable law and its own policy, Pacific is committed to recruiting and retaining a diverse faculty and staff and does not discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability.