Staff Accountant, Bursar's Office

Colorado School Of Mines
$58,700 - $63,300 annually
paid holidays, retirement plan
United States, Colorado, Golden
Nov 18, 2024
Staff Accountant, Bursar's Office Posting Number: JR105523 Location: Colorado Engineering a world of possibilities The Staff Accountant is responsible for managing financial operations related to graduate contracts. This position is responsible for processing graduate contracts, ensuring accurate financial record-keeping related to the contracts, and reconciling multiple A/R and collection accounts. This position will also provide customer service to students, parents, and university staff as well as providing regular support to other positions within the Bursar's Office team. This posting may be used to fill multiple vacancies based upon business needs. Flexible work arrangements are available within the State of Colorado; for our policy related to flexible work options, click here. Primary Responsibilities Graduate Contract Processing Using Banner, Workday, and the OnBase system, the person in this position will process all institutional graduate contracts. In the event that the contract does not cover the balance, the Staff Accountant must contact the department to confirm payment details/intent and make arrangements with the student to collect the difference. Use authority to remove registration holds and set up payment contracts for students when institutional payment of tuition and fees is delayed. The Staff Accountant also has the authority to advance refunds to the students while the school is waiting for payments from the department. These decisions require extensive research, documentation, and coordination with the Office of Graduate Studies, other university departments, and with students. Complete a monthly reconciliation of the graduate contract clearing account, correcting all discrepancies. Assisting with Collections Reconciliation Assist the Collections and AR Loan Analyst with the reconciliation of tuition collection accounts using Banner, Workday, and the OnBase system. Perform a reconciliation of Perkins and institutional loans between the University, our third-party servicer, and the National Student Loan Data System (NSLDS). During reconciliation, make adjustments to student accounts or submit corrections to the collection agency as needed. Review, add, or remove student holds based on the reconciliation information. Customer Service Advise students, sponsors, and parents about tuition and fees and other related charges. Responsible for heavy volume of oral and written correspondence with students, sponsors, and parents. Coordinate with Financial Aid, Admissions, the Registrar's Office, and other departments to resolve student issues related to tuition and fees. Respond to emails and telephone calls with professionalism and clarity. A general knowledge of campus activities is required to be able to direct questions to the appropriate department/individual. A/R Reconciliation and Journal Entries Complete some monthly reconciliation for Student Accounts Receivable. This requires an extensive review and reconciliation of multiple clearing AR accounts and an understanding of how the Accounting System student subsystem relates to the Finance system. Prepare and submits journal entries related to the duties of this position. Minimum Qualifications A bachelor's degree in Accounting or related field with at least 21 credit hours of accounting classes. At least 2 years of professional accounting. Experience in an A\R module within Banner or a similar system. Strong analytical skills Strong communication and collaboration skills Preferred Qualifications Experience working with Ellucian Banner, Workday, Experience working in a higher education institution. Salary and Benefits $58,700 - $63,300 annually Mines takes into consideration a combination of candidate's education, training and experience as well as the position's scope and complexity, the discretion and latitude required in the role, work location, and external market and internal value when determining a salary level for potential new employees. Colorado School of Mines offers a robust portfolio of benefits for all employees. For this role, that includes: Flexible health and dental care options Generous sick/vacation time: 13 paid holidays per year - including a week-long winter break for entire campus. Fully vested retirement plan on first day of employment, with generous employer contribution Tuition benefits (6 credits per year for employees, 50 percent discount for dependents) Free RTD Ecopass All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the state of the art Recreation Center (fitness classes and training, swimming pool and more) and equipment rentals through the Outdoor Rec Center. We are proud to have recently opened an on campus daycare center. For more details about benefits at Mines, visit mines.edu/human-resources/benefits. How to Apply Applicants must: Complete an online application (personal information, demographic information, veteran status) Upload a resume or CV Upload a cover letter Candidates must be currently authorized to work in the United States. References will not be contacted until later in the selection process and you will be informed before that contact is made. Mines welcomes everyone to our team; please feel free to note which pronouns you use (For example - she/her/hers, he/him/his, they/them/theirs, etc). Application review will begin December 9, 2024. This posting close on December 8, 2024 at 11:59 p.m. as applications received after that date may not be reviewed. It is the intent of Mines to comply with the applicable requirements of the Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act of 2008, and their implementation rules and regulations, in support of equal opportunities for qualified applicants with disabilities to promote diversity and inclusion at Mines. To meet this goal, Mines will make reasonable accommodations during the employment selection process and within our working environment. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on our site as a result of your disability. You can request a reasonable accommodation by contacting our Human Resources team at hr@mines.edu or 303.273.3250 for assistance. Successful Completion of a Background Investigation is Required for this Position. About Mines & Golden, CO When the world looks for answers, the world looks to Mines. Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines' scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023). Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds. At the same time, Mines faculty members are pushing their fields in new directions, whether that's manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 "Very High Activity" research institution by Carnegie, a notable feat for any university but particularly one of our size. That size - roughly 7,000 undergraduate and graduate students - also translates to a close-knit campus community, where employees have opportunities to get involved in multiple ways, continued professional learning is valued and everyone can make an impact. Community Alliance groups bring together employees for professional development, networking, cultural awareness and community involvement, and all Mines employees also have access to the wealth of activities happening every day on campus - nationally-renowned speakers, special events and Mines traditions like Engineering Days, just to name a few. And don't get us started on our hometown. We are located in the heart of Golden, Colorado --with its charming historic downtown and nearby hiking trails - and in close proximity to all that Denver and the Rocky Mountains have to offer. That includes the sunny, high-altitude climate and outstanding outdoor recreation opportunities that make the Denver area an ideal place to live, work and play. Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience? Look to Mines. Equal Opportunity Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses. Mines' commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce. Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety. Colorado's premier engineering and applied science university for 150 years and counting Apply online at https://mines.wd1.myworkdayjobs.com/en-US/Mines_Careers/job/Colorado/Staff-Accountant--Bursar-s-Office_JR105523 jeid-4b3bcab16a9b8c43b03fb9a129078e22