Accounting Temporary Aide

Job Summary:

Provide procurement and accounting support to Anschutz BMO and Utilities, and other Facilities groups. Examples of duties performed, among other responsibilities:

Serve as the accounting aide to support all internal Facilities staff as well as for external CU customers, and responsible for educating and informing the support groups on the University and departmental commonly used fiscal policies and procedures.

Key Responsibilities:

1. Accounts Payable:

* Creating purchase orders, reviewing and submitting assigned shopping carts for the support groups by properly applying the Facilities Purchasing approval procedure and using the proper procurement method based on the procurement threshold and the nature of the goods and services being purchased.

* Review, confirm, and process invoices. Close out and release all encumbrances at the fiscal year-end and create new SPOs for the new FY. This includes monitoring SPO balances and sending quarterly updates to staff.

2. Accounts Receivable:

* AR billing, booking, adjusting and reconciling AR for various Facilities areas

* Collect revenue by reminding delinquent accounts and notifying customers of insufficient payments.

* Generate financial reports detailing accounts receivable status.

3. Help create cost transfer, cash transfer, correcting journal entries for all internal Facilities groups.

4. Process checks and cash deposits for the department. Collect checks from incoming mail. Coordinate with the accountants and prepare a cash deposit form and ensure all checks are accounted for, and deposit at the Bursar's office.

5. Collect and sort incoming mail and package Assist with month-end closing. Ensure mail is distributed to the appropriate accountants, groups, and personnel promptly

6. Process safety boots and glasses reimbursement for the Facilities groups. This includes tracking reimbursements to determine if employees are eligible for reimbursement based on the Department frequency protocol.

7. Assist the Accounting Manager, Team Lead and other accountants with various daily, monthly, quarterly finance, accounting, and reporting duties.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The University of Colorado Denver | Anschutz Medical Campus is a diverse teaching and learning community that creates, discovers, and applies knowledge to improve the health and well-being of Colorado and the world. The Mission of the Facilities Management team is to create a safe, efficient, and exemplary environment, offering the best solutions to our customers' needs. Facilities Management is a team of highly skilled and dedicated employees supporting multiple campuses with seamless service. We are recognized as leaders in sustainability, technology, and showpiece facilities.

The Finance Team integrates with these missions by providing professional, customer-centered support. Our department values collaboration and promotes a work/life balance with a mix of remote, hybrid, and in-person opportunities.

Diversity and Equity:

The University of Colorado Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnically minoritized individuals, persons with disabilities, persons within the LGBTQ+ community and all veterans. In addition, the Anschutz Campus has also been recognized as an Age-Friendly University. The University of Colorado is committed to diversity and equality in education and employment.

Qualifications:

Minimum Qualifications:

A bachelor's degree from an accredited institution in business administration, business, finance, or accounting.

Substitution: 4 years of experience in accounting or finance OR an associate's degree in a related field and two (2) years of experience in accounting or finance.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

* Experience utilizing Microsoft Excel to develop, revise, and maintain spreadsheets and databases for reporting and tracking purposes for all core activities.

* Experience with University of Colorado reporting, finance, procurement, invoicing, and billing systems.

Knowledge, Skills and Abilities:

* Ability to communicate effectively, both in writing and orally.

* Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

* Outstanding customer service skills.

* Demonstrated commitment and leadership ability to advance diversity and inclusion.

* Detail oriented.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Five professional references including name, address, phone number (mobile number if appropriate), and email address

Applications are accepted electronically ONLY at www.cu.edu/cu-careers.

Questions should be directed to: Gana Rinchinjugder - gana.rinchinjugder@cuanschutz.edu

Screening of Applications Begins:

Screening begins on 11/28/2024.

Anticipated Pay Range:

The hiring rate for this position has been established at $25/ hour. The above salary rate represents the University's good faith and reasonable estimate of the rate at the time of posting.

Your total compensation goes beyond the number on your paycheck. Temporary employees are only eligible for sick leave benefits. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@ucdenver.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.