Project Manager- Tenant Coordination

The Howard Hughes name is synonymous with an unrelenting passion for excellence. While his achievements in aviation and on the silver screen are legendary, it was his investments in real estate that form the foundation of our company. With passion, determination, and limitless imagination, he built one of the great American empires of the 20th century.

Today, our company carries forward the collective legacy of four innovative placemakers-James Rouse, George Mitchell, Victoria Ward, and Howard Hughes-who transformed the idea of what a community can be, envisioning a self-sustaining ecosystem that prizes inclusion, conservation, and innovation and fosters a strong social fabric to improve the lives of all residents, consumers, and tenants.

Dedicated to innovative placemaking, Howard Hughes owns, manages, and develops award-winning large-scale master planned communities and mixed-use developments including: the Seaport in New York City; Downtown Columbia in Maryland; The Woodlands, The Woodlands Hills, and Bridgelandin the Greater Houston, Texas area; Summerlin in Las Vegas; Teravalis in the Phoenix West Valley; and Ward Villagein Honolulu, Hawai'i.

At Howard Hughes, our mission is to help people discover new ways of experiencing life. We aspire to be the most creatively driven real estate company and are committed to a culture that fosters curiosity and empowers every employee to find their story in this great organization.

About the role

We are seeking a highly skilled and dynamic Project Manager to support the Senior Vice President of Construction in overseeing tenant improvement projects for both office and retail spaces and other construction and maintenance projects. In this role, you will work closely with the Senior Project Manager, Tenant Coordination team, and the broader project team to manage the coordination of all tenant-related efforts across multiple stakeholders. This includes managing Landlord and Tenant work, schedules, designs, permitting, construction, and ensuring overall project quality meets established standards and expectations. The ideal candidate will possess strong leadership, communication, analytical, and problem-solving skills and will be able to thrive in a high-pressure, fast-paced environment. You will report into our Columbia, MD office location. Compensation: $125-135K base plus bonus and benefits.

What You Will Do

Project Management & Coordination

• Coordinate and monitor multiple architects, engineers, vendors, and general contractors.

• Oversee and track project schedules to ensure timely delivery and alignment with forecasted milestones.

• Facilitate and track "Requests for Proposals" (RFPs) and "Requests for Information" (RFIs).

• Coordinate site access, logistics, and protocols to ensure efficient project flow.

• Develop and implement project-specific policies and procedures to enhance efficiency and meet deadlines (e.g., contractor selection, permitting protocols).

• Monitor and enforce project safety standards throughout the construction process.

• Manage projects using company-mandated IT applications to track and report progress.

Communication & Stakeholder Engagement

• Maintain clear, professional verbal and written communication with tenants, design and construction teams, internal stakeholders, and executives.

• Communicate effectively with governmental agencies to ensure compliance with regulations.

• Provide timely communication of technical requirements to tenant design teams and representatives.

• Clearly convey project procedural requirements to tenants' design teams and representatives.

• Facilitate tenant project meetings, including design "kick-offs," pre-construction, and construction site meetings.

• Communicate with internal teams (Leasing, Development, Construction, etc.) to ensure alignment on project goals and timelines.

Technical Expertise & Problem-Solving

• Develop a thorough understanding of project-specific systems, including architectural, mechanical, electrical, plumbing, fire protection, security, and other technical elements.

• Review shell building documents to ensure compliance with lease agreements and project standards, resolving conflicts with the project team.

• Review landlord work exhibits, identify potential conflicts, and propose resolution strategies to the Leasing and Development teams.

• Review tenant design submissions and provide feedback on required corrections to meet project standards.

• Conduct field verifications of tenant premises to ensure agreed-upon deliverables are met and manage corrective actions when necessary.

• Develop and implement solutions for floor plan issues, re-demise options, and other design-related challenges.

Documentation & Tracking

• Monitor and update the Material Change Order Log, tracking modifications, ceiling height changes, and other issues.

• Track and update changes to the Gross Leasable Area (GLA) to reflect gains or losses.

• Ensure project compliance with governing construction codes and building regulations.

• Review tenant drawings to ensure alignment with design and construction requirements and communicate necessary changes.

• Monitor and track additional Landlord Work required to meet premises delivery standards.

• Track the installation of base building systems (structural, mechanical, electrical, plumbing, fire/life safety) to ensure they meet tenant design and lease obligations.

Collaboration & Meetings

• Attend regular action meetings with the construction, development, and leasing teams as directed by the Senior Project Manager.

• Coordinate and facilitate all necessary tenant meetings to ensure alignment on project timelines and requirements.

About You

• Bachelor's degree in architecture, Engineering, Construction Management, or related field preferred.

• Minimum 5 years of experience in a Project Management role.

• Proven experience managing multiple tenant design teams and general contractors, including workflow organization, delegation, and providing direction.

• Strong communication and negotiation skills, both verbal and written.

• Detail-oriented with a critical aptitude for managing complex projects.

• Experience liaising with governing authorities on major projects.

• Ability to work independently and collaborate effectively within a team.

• Solid understanding of mechanical, electrical, plumbing, communications, and fire protection systems.

• Knowledge of architectural practices, construction processes, and construction safety standards.

• Familiarity with local construction codes, health codes, and ADA regulations.

• Experience working on mixed-use projects, including office, retail, and residential spaces.

• Proficient in AutoCAD, Microsoft Word, Excel, and Project.

Physical Requirements & Work Environment

• Position requires access to construction sites, which may involve multiple buildings and levels. Some areas may only be accessible via stairs or scaffolding.

• Travel: Will require regular visits to multiple construction sites and tenant spaces as needed to oversee project progress, ensure quality control, and address any on-site issues.

This job description is not meant to be an "all-inclusive" list of the duties and responsibilities of this job. Other related duties and responsibilities may be assigned. Howard Hughes reserves the right to change or modify job duties as necessary based on business necessity.

NOTICE TO THIRD PARTY AGENCIES

Please note that Howard Hughes does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, HH will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, HH explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of Howard Hughes.