AD11S2 Adm Assistant

The American Chemical Society (ACS) is the world's largest scientific membership association and one of the top ten peer-reviewed science publishers in the world. The Publications Division of ACS has all of the characteristics of a medium-sized commercial STM publishing company: its primary competitors for authors, market-share, and talent are Elsevier, Wiley, and Springer/Nature. It is one of two ACS divisions charged with serving a dual function: generating substantial revenue - currently over $200M - to support the Society's programmatic activities and fulfilling a core mission of the Society by advancing knowledge in the field of chemistry and the chemical enterprise.

The Division has US-based facilities in Washington, D.C. and Columbus OH, as well as worldwide operations in a growing number of international locations under ACS International, Ltd. (ACSI) including but not limited to the UK, Singapore, China, and India.

ACS Publications is passionate about supporting the mission of ACS through products and services that meet the most critical needs of researchers and the scientific enterprise. We are ambitious for our customers and believe transformative technologies such as Artificial Intelligence (AI) will drive the transformation of our industry, accelerating the dissemination of the scientific discovery needed to address Earth's greatest challenges.

We are seeking a motivated and detail oriented administrative assistant to join our team.

This position will reside within the Product vertical and will report to the Senior Director, Product Strategy & Operations.

Primary Responsibilities:

Duties may include all or part of the following:

1. Provides administrative support to ensure efficient operation of the team
2. Supports communication efforts through management of reports, websites, and dashboards, and sends communications to other teams/departments on behalf of the Product team.
3. Supports invoice processing, creation of vouchers, and submission of requisitions
4. Assists with finance and budgeting activities.
5. Assists with scheduling meetings and reserving conference rooms
6. Responsible for editing existing and creating new process documents
7. Supports the preparation of meeting materials
8. Enters requests in support of on-boarding and separation processes
9. Coordinates and enters catering requests and break area resupply orders
10. Assists with planning and setup of group events, including travel arrangements
11. Completes other duties as assigned

Education/Experience:

• High school diploma or equivalent education required
• 7 years of administrative assistant experience preferred

Required Qualifications:

• High attention to detail and ability to balance multiple priorities
• Strong time management skills, self-motivated, requiring little oversight
• Strong organizational skills
• Excellent oral and written communication skills
• Knowledge of appropriate software including Microsoft Word, Excel, Outlook, PowerPoint and Adobe Acrobat
• Ability to maintain confidentiality and work with sensitive records and information

DC-based: This role is based in our Washington, D.C. office. A reasonable rate of compensation for this position is between $49,000 & $67,000 per year.

ACS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account or health care savings account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, and 4-week work from anywhere; each benefit is subject to the terms of the applicable program. Additional benefits may apply based on skills, experience, and location.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of ACS. ACS reserves the right to amend or modify its employment benefits and compensation structure at any time.