Executive Assistant

Lactalis USA is currently seeking candidates to join our IT team in Buffalo, NY.

Lactalis, the world leader in dairy, is a family-owned business with more than 85,000 pragmatic and ambitious professionals worldwide, committed to nurturing the future by providing healthy and delicious dairy products that bring people together every day. We produce award-winning dairy products that bring people together every day. We offer an enviable range of dairy brands including Galbani, President, Kraft Natural Cheese, Cracker Barrel, Black Diamond, Parmalat, Siggi's, and Stonyfield Organic in addition to several brands imported from our affiliates in Europe.

At Lactalis, our core values of AMBITION, ENGAGEMENT, and SIMPLICITY are at the heart of everything we do. We are dedicated to building a safe, diverse, inclusive, and authentic workplace and we know that our candidates come from many different backgrounds, cultures, and experiences. If you're excited about this role but your past experience doesn't align perfectly with every qualification in the job posting, we still encourage you to apply and share with us your STORY, your PASSION, and your EXPERTISE! You may be just the perfect candidate for this or other roles within our company.

From your PASSION to ours
The position entails executing advanced administrative tasks to support the Vice President of Information Technology and his four direct reports. This role requires close collaboration with the Vice President to facilitate his daily responsibilities. The duties include but are not limited to managing appointment calendars, coordinating travel bookings and confirmations, and preparing expense reports.

From your EXPERTISE to ours
Key responsibilities for this position include:

• Act as the liaison between the VP IT and Lactalis staff by managing meeting requests, answering questions tactfully and directing inquiries for resolution.
• Maintain and proactively coordinate calendar, travel & meeting schedules for the VP IT and 4 directs.
• Coordinate with Lactalis IT staff and facilitate teamwork within and outside the department.
• Assist in developing presentations and white papers/IT policies for internal and external audiences.
• Determine priority of matters of attention for the VP IT; redirect matters to staff to handle or handle matters personally, as appropriate.
• Keep the VP IT advised of time-sensitive and priority issues/tasks, ensuring appropriate follow-up.
• Assist with scheduling departmental meetings/events and preparing and distributing meeting agendas and materials.
• Prepare, reconcile, and submit expense reports.
• Support social media updates, LinkedIn, Viva Engage, internal IT portal
• Maintain confidential and sensitive information.
• Attending meetings and take discussion notes; prepare the initial draft of minutes and summaries.
• Complete various special projects, including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Complete and follow up on tasks delegated by the VP IT & 4 directs.
• Other additional and alternative duties as assigned occasionally, including supporting other departments or IT Leadership as needed.
• Travel and extended or off-work hours may be required.

From your STORY to ours
Qualified applicants will contribute the following:

Skills / Abilities

• Excellent written and verbal communication skills
• Time-management skills
• Attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software (e.g., Microsoft Office)
• Interpersonal skills
• Discretion and confidentiality

Education & Experience

• Bachelor's degree preferred.
• Must have at least 4 years of professional working experience in a role directly supporting an Executive in an international environment.

#LI-Hybrid

Lactalis is an equal employment opportunity employer. We will not discriminate against applicants with regard to any legally-recognized basis including, but not limited to: veteran status, race, color, religion, sex, national origin, age, marital status, sexual orientation, and physical or mental disabilities.