Procurement Manager

The principal function is to develop, implement and administer the City's procurement program. Responsibilities include providing oversight over the bidding process, administer the city's purchasing process and ensure compliance with state statutes, ensure all procurements are within budgetary compliance, citywide contracts, accounts payable process and vendor management, and the purchasing card program. These tasks are illustrative only and may include other related duties.

Full-Time
Non-Represented
FLSA-Exempt Position
12-month Probationary Period

Application must include a resume to be considered.

Must meet all qualifications and requirements as listed in the position description.

Plans, develops, implements, and manages the City-wide purchasing program. Updates and implements purchasing policies, goals, and objectives; identifies opportunities for improving operations including writing City ordinances, rules, policies, and procedures for purchasing.

Maintains uniformity of procurement processes throughout the city and ensures purchasing operations comply with Federal and State statues, rules, and regulations.

Reviews City contract templates and request for proposal templates and makes revisions as necessary. Maintains the Procurement Manual and makes recommendations for increased sustainable purchasing and procedural improvements.

Recommends, maintains, and reviews all city purchasing policies and procedures to ensure compliance with state law. Conducts policy and procedure training.

Reviews and approves purchase requisitions for compliance with established procedures.

Coordinates joint bids and executes and administers cooperative purchasing agreements with other public agencies.

Assists in contract administration and negotiation. Approves or recommends approval of contract changes to the appropriate authority.

Reviews all organizational contracts, leases, and permits for compliance with risk management objectives and goals to ensure adequate levels of insurance coverage and indemnification necessary to protect City's interest.

Manages and directs the accounts payable and Purchasing Card processes for the organization, including recommending and implementing changes in process/procedures as necessary to meet Federal, State and City requirements. Guides staff on proper processes and internal controls.

Develops and implements policies and procedures for programs that have organization-wide or community-wide impact.

Participates as a member of the Finance Department management team.

Acts as an organizational resource for procurement questions.

Effectively supervises assigned staff. Performs personnel duties such as selection, coaching/mentoring, training, employee/labor relations, evaluating performance, succession planning, discipline, and termination. Creates and maintains an effective work environment by communicating goals and expectations for staff performance, counseling employees as appropriate, and supporting employee engagement efforts.

Develops work plans, timelines, and resource allocations for assigned projects. Monitors progress to ensure objectives are met.

Acts ethically and honestly; applies ethical standards of behavior to daily work activities and interactions. Builds confidence in the City through actions.

Represents the City of Corvallis by responding to the public, community members, its employees, and others in a prompt, professional, and courteous manner. Regards everyone, internal and external, as a customer and delivers the best service possible in a respectful and patient manner.

Effectively promotes and implements division safety program. Complies with all safety rules and performs work in a safe manner. Ensures staff provide and maintain a safe working environment in compliance with Federal, State, and City health and safety guidelines.

Operates and drives a motor vehicle safely and legally.

Maintains effective work relationships.

Adheres to all City and Department policies.

Arrives to work, meetings and work-related functions on time and maintains regular job attendance.

Education and Experience
Bachelor's degree in business, accounting, public administration or a closely related field and 5 years of experience in managing a municipal purchasing program including supervisory and leadership experience; or an equivalent nine years of education and experience enabling the incumbent to perform the essential functions of the position.

Master's degree in business administration or public administration desired.

Knowledge, Skills and Abilities
Knowledge of applicable Federal, state, and local laws, codes, regulations and/or ordinances relating to public purchasing and contracting laws and regulations.

Strong knowledge of governmental procurement principles and practices, competitive bidding requirements and exceptions. Practices and principles of public/business administration and decision-making related to municipal purchasing and property disposition.

Knowledge of strategic planning methods with an emphasis on services related to municipal purchasing and property disposition.

Excellent leadership and interpersonal skills including conflict resolution; written and oral communication, editing, proofreading, grammar, analytical, problem solving, organizational and decision-making skills.

Excellent supervisory skills. Ability to hold employees accountable for personal goals and contributions towards the organizational objectives and values. Ability to motivate staff, and to delegate, supervise and review work of subordinate staff.

Ability to effectively organize multiple tasks and projects, analyze complex information and develop solutions.

Ability to develop budgets and allocate resources.

Ability to speak in public, facilitate meetings, make presentations, and negotiate contracts. Ability to effectively participate in department management team.

Ability to maintain confidentiality and exercise discretion and judgment in dealing with sensitive or confidential information.

Ability to get along well with coworkers and maintain effective work relationships including effective labor relations.

Special Requirements
Possession of or ability to obtain certifications associated with the position preferred such as:

Qualified applicants must submit an online application located on the City of Corvallis website (click on "Apply" above).

Position is open until filled. Application and Resume must be received by 8:00 AM on Monday December 16, 2024, to be considered with the first review.

Applicants are encouraged to include a cover letter with the online application; however, resumes will not be accepted in lieu of a completed online application. Late or incomplete applications will not be accepted/considered.