Payment Specialist III

The University of Texas at Austin
flexible benefit account, sick time, tuition assistance, 403(b), retirement plan, employee discount
United States, Texas, Austin
101 East 27th Street (Show on map)
Feb 08, 2025
Job Posting Title: Payment Specialist III ---- Hiring Department: Payment Services ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes Your skills will make a difference. You'll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to: Competitive health benefits (employee premiums covered at 100%, family premiums at 50%) Voluntary Vision, Dental, Life, and Disability insurance options Generous paid vacation, sick time, and holidays Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b) Flexible spending account options for medical and childcare expenses Robust free training access through LinkedIn Learning plus professional conference opportunities Tuition assistance Expansive employee discount program including athletic tickets Free access to UT Austin's libraries and museums with staff ID card Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/current/services/my-total-rewards . Must be authorized to work in the United States on a full-time basis for any employer without sponsorship. U.S. Citizen. Applicant selected will be subject to government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position. Purpose Provide accounts payable support for the University community and vendors by preparing or reviewing payment documents accurately and promptly. Ensure adherence to state and federal rules and regulations in regards to procurement and payment. Responsibilities Manually prepare payment documents with a 3-way match of invoice, electronic receipt report, and issued purchase order from POINTPLus on assigned group of vendors. Resolve any billing, receiving report, or accounting problems that may arise to process payment timely by corresponding with vendor, other processing offices and/or ordering department. Review and final approve departmentally prepared electronic payment documents for purchase orders issued through POINT Plus System ensuring adherence to the terms and conditions of purchase order. Review and final approve departmentally prepared electronic payment documents for entertainment expenses. Review and final approve departmentally prepared electronic payment documents for other services to include contracted service. All of the above in accordance with Handbook of Business Procedures for Purchasing and Expenditures. Respond to emails sent to oa.ap@austin.utexas.edu and answer main AP phone line 471-1816 as well as retrieve voice mail messages left on 471-1816. Back up support to retrieve, open, sort and date stamp incoming mail from off-campus PO Box or campus mail. Also, research unknown mail, as needed. Scans invoices and places in folders within UTBOX for each AP processor. In addition, takes processed checks to Bursars office for deposit as needed. Assist in the review for approval independent contractor payments (VP1 and VP2) for vendor type 2 US Citizen at a minimum two business days per week Back up support in approving the daily unapproved VPU payment documents for UTMarket Orders as needed. Other related functions as assigned Required Qualifications Bachelor's degree and five years customer service/clerical experience. One year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of customer service/clerical experience, including one year of experience at the Administrative Assistant level. One year of full-time equivalent applicable experience may be substituted for each thirty semester hours of college credit earned, or vice versa; however, a minimum of one year of applicable experience is required. Demonstrated ability to produce high quality results and show attention to detail. Must be able to multi- task, organize priorities, and work with numerous deadlines. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor's degree. More than five years of customer service/clerical experience. More than one year of experience with accounts payable functions and customer service-related experience. More than one year of experience with DEFINE modules on the UT mainframe and experience with UT Austin electronic payment documents and accounts payable procedures. Experience with tax rules around independent contractor payments. Experience using Excel, Word, Outlook, Access, Share Point, and other web-based administrative operations. Ability to work effectively independently and as part of a team. Self-Motivator. Ability to work in a positive and professional demeanor. Demonstrated organizational skills, and adherence to work schedule. Excellent research skills and excellent verbal and written communication skills, as well as interpersonal skills. Salary Range $47,000 + depending on qualifications Working Conditions Standard office Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. #LI-Hybrid ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English) [PDF] E-Verify Poster (Spanish) [PDF] Right To Work Poster (English) [PDF] Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.