IPS ADMINISTRATIVE SPECIALIST

Job Summary

Responsible for the creation of IPS cases, transferring cases to production, creating SAP sales/ production orders, and closure of IPS cases. Assists with other general office functions as needed.

Essential Functions, Duties, and Responsibilities

• Create Sales Orders and Work Orders (Production Order) for cases in SAP.
• Invoice cases in SAP once case is manufactured.
• Close process for IPS cases.
• Transfer cases into production queue when ready.
• Coordinate with engineer to update case check list as needed.
• Create debit memos for planning sessions and laser marking requests.
• Perform Purchasing duties for consumables and raw materials for KLS Martin Manufacturing.
• Perform other administrative tasks as needed.

Educational and Experience Requirements

• High School Diploma or Equivalent, AA degree preferred or equivalent combination of education and experience.
• Proficient user of Microsoft Office applications.

Knowledge, Skills, and Abilities

• Adhere and support KLS Martins quality and safety policies and procedures.
• Ability to retrieve and interpret documentation.
• Able to work in a team setting and independently under minimum supervision
• Strong interpersonal skills with the ability to effectively communicate at all levels internally as well as externally.
• Problem solving & Decision Making / Adaptability & Flexibility
• High level of customer service displaying positive attitude.

Skill Requirements

• Typing/computer keyboard
• Utilize computer software (specified above)
• Retrieve and compile information
• Maintain records/logs
• Verify data and information
• Organize and prioritize information/tasks
• Operate office equipment
• Verbal communication
• Written communication
• Research, analyze and interpret information
• Basic mathematical concepts (e.g. add, subtract)

Physical Requirements

• Sitting for extended periods
• Extended periods viewing computer screen
• Walking
• Reading
• Speaking
• Hear/Listen
• Maintain regular, punctual attendance
• Lifting/carrying up to 20 pounds various items
• Repetitive Motions
• Reaching/Grasping
• Writing

Hazards

• Normal office environment