Paralegal/Executive Assistant

Purpose:

Provide paralegal (50%) and administrative (50%) support focused on our legal department including contract support, litigation support, maintenance of electronic billing and filing systems, scheduling and administrative matters, and interacting with business clients, outside providers and consumers.

Key Responsibilities:

Paralegal

• Provide general legal support relating to a wide variety of legal matters including contracts, litigation, biiling, filing and administrative support.
• Assist adidas employees with basic legal matters and direct them to the appropriate adidas legal resource and/or person when necessary.
• Manage responses to subpoenas, small claims court matters, and escalated consumer issues
• Assist with administration and enforcement of various policies
• Assist in developing reports and presentations and drafting basic legal documents
• Format, type and edit a variety of material, including correspondence, memos, minutes, reports and confidential material
• Work with Finance on monthly legal invoice accruals

Executive Assistant

• Coordinate and execute all travel arrangements for team members including flight and hotel booking, visa securing, car reservations and airport pick-up arrangements and immediately providing solutions to problems requiring knowledge of department policies and procedures
• Manage expenses and approvals, including travel expense reports
• Manage leaders' agendas on a daily basis and proactively by looking ahead and reviewing the upcoming 3-4 weeks
• Act as a gatekeeper for time by ensuring space between meetings, scheduling blocks for breaks, and adjusting conflicting meetings
• Organize meetings with leaders' first lines, key business partners and stakeholders across regions and markets
• Ensure leaders are aware of any abrupt changes, upcoming deadlines, and when actions or decisions are needed from them
• Other duties as assigned

Key Relationships:

• Legal team
• Commercial team
• Marketing team
• Finance team
• NAM Executive Assistant Community
• Customers
• Outside vendors and partners

Knowledge, Skills and Abilities:

• Ability to provide strong customer service, demonstrate understanding of client's needs and willingness to meet those needs
• Ability to work in a fast paced department; ability to manage tight timelines
• Skilled in eDiscovery, legal billing, and eSignature systems, and MS Office 365
• Excellent knowledge of Microsoft Office (particularly Excel, PowerPoint, Word, Outlook, internal social comms channels)
• Excellent communication skills, both written and oral
• Excellent collaboration skills
• Self motivated; ability to work independently and with initiative
• Strong skills in research and investigation
• Strong organizational and command skills that keep projects and day to day operations running at an efficient level
• Ability to demonstrate our values for living an inclusive and respectful culture of belonging.
• Excellent SAP/Concur knowledge preferred

Requisite Education and Experience / Minimum Qualifications:

• Minimum 5 years related experience and/or training; or equivalent combination of education and experience.
• Advanced MS Office 365 skills, including Sharepoint
• Advanced eDiscovery software skills (Zapproved strongly preferred)
• Advanced legal billing software skills (Legal Tracker strongly preferred)
• Advanced eSignature software skills (DocuSign strongly preferred)
• Advanced IP management software skills (Anaqua strongly preferred)
• Bachelor's degree preferred
• Paralegal Certificate a plus, but not required
• Minimum 3 years of experience supporting senior leaders
• Experienced in executive assistant level role and fully qualified/trained
• Combined theoretical and practical knowledge including company policies and practices

*Diversity, Equity, and Inclusion at adidas means championing individual uniqueness and cultivating a culture of belonging in which everyone can create at their best. We embrace diverse backgrounds, experiences, and perspectives and seek to create a workforce that reflects our consumers and communities.

adidas offers robust and progressive medical, including HSA (Health Savings Account) with employer funding or FSA (Flexible Spending Account) options, dental, vision, prescription drug coverage, adoption, with surrogate and fertility support, short and long-term disability, and basic life and AD&D insurance, which can be supplemented with employee-paid coverage. Employees are able to enroll in adidas' 401k plan and Stock Purchase Plan with employer match. *Full-time employees are eligible for education assistance and generous Leave policies including 14 weeks of paid parental leave.

*Employees are eligible to earn an annual bonus based on both company and personal performance. Employees accrue prorated flexible time off in the amount .4388 hours per day that increases with years of service, eleven paid holidays throughout the calendar year and Service Time Off during milestone years.

*Though our teammates hail from all corners of the world, our working language is English