Facilities Coordinator
 JLL | |
 United States, Colorado, Denver | |
| 1225 17th Street (Show on map) | |
 Jan 08, 2025 | |
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While this is a remote position, this position requires monthly on-site audits at each of the Colorado properties. Candidate must reside in the Denver, CO area.
As a Facilities Coordinator you will provide support to the Site and/or Facility Management team with operational activities in maintenance and operations, you will perform advanced administrative duties related to the management and operation of a client's facilities by providing a work environment consistent with their culture and high standards. Responsibilities include, but are not limited to: Service Delivery Actively support an environment of teamwork, cooperation, performance excellence, and personal success. Conduct monthly walkthroughs of client sites to ensure they are clean, maintained and organized. Report and enter in CMMS all cleaning, repairs and maintenance, minor works and other work requests found during monthly audits and site walks. Respond to all work orders and audits in a timely manner, ensuring KPI compliance and excellent customer service. Identify opportunities for improved operation and service excellence, making recommendations for conduct site inspections and assessments to ensure all building procedures and performance measures are always maintained and the provision of a safe workplace. Tracking and requesting badging paperwork for contracted vendors. Assist in tracking and managing client assets through the CMMS program. Updating CMMS with new client properties, client access and other tasks as assigned. SharePoint preventative maintenance record keeping. Assist in WO follow up tasks for vendors Maintains compliance with corporate, safety, security, and regulatory policies. Maintains all required Corporate, Facilities and EHS training as required. Other tasks and duties as assigned. Client Relationship Management Comply with all requirements of the client contract and meet or exceed Key Performance Indicators. Sound like you? To apply you need to be: Required Competencies-Knowledge, Skills, and Abilities: Must have valid driver's license and reliable transportation. High school diploma or equivalent from an accredited institution Two or more years in an administrative support role in a professional office environment Strong initiative and customer service orientation High level computer skills in Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook with strong background in database systems. Innate ability to learn new software as assigned Understanding of facility management systems such as CMMS (Computerized Maintenance Management Systems) Strong written and verbal communication skills. Proficient at writing well-formulated emails and notifications. Ability to effectively communicate with employees, contractors, and vendors. Excellent interpersonal skills with experience dealing with a diverse workforce Strong ability to organize assigned tasks in a high paced environment and concurrently monitor tasks / assignments with others that may impact timely completion. Basic knowledge of building systems including life-safety, lighting, mechanical, electrical, and plumbing is desirable. Competencies: Professional Knowledge Problem Solving Team Player / Building Relationships Multi-tasking Customer Focus Action Oriented Active Listening Physical / Mental Demands: Occasional stooping, bending, stretching, pushing, pulling, reaching and/or lifting up to 30lbs. Ability to sit, stand, walk and move within workspace for extended periods Ability to perform repetitive tasks including hand to finger manipulations, grasping, pushing, and pulling. Environmental Conditions: Primarily office and healthcare environment. Ability to work safely in an environment with potential exposure to hazardous or infectious materials and waste. Ability to work safely and effectively when working alone or working with others. | |