Procurement Technician NIH

Cape Fox Facilities Services is seeking a Procurement Technician to join our team in Hamilton, MT in support of the NIH.

Responsibilities:

• Assists in the preparation and verification of contracts and associated documentation to prepare a complete contract package.
• Edit and format procurement documents, correspondence and memos.
• Check submitted documents for completeness and compliance with regulations and policies.
• Ensure that all files are complete and in order and final payment has been made before closing out.
• Validates receipt of requested items by reviewing packing slips.
• Ensure the resolution of unpaid invoices by researching missing and incomplete orders.
• Enters data into automated tracking and reporting systems.
• Enter data into spreadsheets for purchasing files, utilizing Microsoft Excel.
• Maintains invoice reporting logs.
• Run Invoice on Hold reports daily to ensure invoices are paid timely.
• Resolves invoice problems in coordination with the purchasing agent or contracting officers.
• Assist Purchasing Agents with follow up calls to vendors to clarify various questions pertaining to invoices, ACH information, IPP invoicing issues, and discrepancies in shipments and receiving documents.
• Create and distribute closeout modifications.
• Document purchasing files with receiving documentation.
• Perform purchase order closeout by ensuring final payment is made and all files are complete.
• Document file procurement in purchase orders.
• Enter FPDS reporting for modifications/closeouts in accordance with regulations.
• Assist other staff members proactively, as required or requested.
• Maintain all purchase order files, ensuring all documentation is included (both current and closed.) Ensure files are complete and all required documents are included (Invoices, Receiving documentation, FPDS record for all modifications (administrative/closeout), FTE confirmed received emails, PRISM Closeout documentation, NVision ACQ 40 Report, Funding Approvals, All communications containing pertinent information, CPARs final contract report (if applicable).
• File management and clean-up in SAFE MP and AMP.