Position: Facilities Coordinator
Department: Facilities
Reporting to: Facilities Manager
Location: Topeka, KS - Onsite
Overview:
Are you someone who thrives in a dynamic environment, takes pride in keeping things running smoothly, and enjoys making a tangible impact on workplace operations? If so, our Facilities Coordinator position is the perfect opportunity for you!
As a Facilities Coordinator, you'll be at the heart of our operations, supporting the Facilities Manager and ensuring our campus remains a clean, safe, and welcoming place for employees and visitors. This role combines hands-on tasks, administrative duties, and opportunities to collaborate with internal teams and external vendors.
If you're detail-oriented, resourceful, and passionate about providing exceptional service, we'd love to hear from you!
What you'll do:
- Conduct bi-monthly walkthroughs of all facilities, both inside and outside, to identify issues and notify the Facilities Manager and Building Team.
- Oversee warehouse organization, cleanliness, and inventory status, ensuring all supplies are properly stocked.
- Receive, stock, and monitor office supplies and janitorial supplies, tracking needs and obtaining approval for orders.
- Perform quarterly inventory audits and maintain updated Excel records for reporting.
- Regularly visit the AE cafeteria to assess quality and service, creating reports for the Facilities Manager.
- Maintain updated certification records for the safety team.
- Record and update monthly security incident reports by building and campus using Excel.
- Input data related to training, equipment, and incidents; provide regular reports to the Facilities Manager.
- Monitor and document employee suggestions, maintaining a spreadsheet for weekly review.
- Provide additional support for onsite events as needed, working closely with the Hospitality Team.
- Assist the Facilities Manager with daily responsibilities and special projects as assigned.
Experience you'll bring:
- Communicates effectively and is recognized for being approachable and supportive within the team.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and priorities effectively.
- Basic proficiency in Excel for reporting and data tracking.
- Demonstrates discretion and professionalism in handling sensitive and confidential information.
- Exhibits resourcefulness and takes ownership in identifying and addressing challenges.
- Ability to work independently and as part of a team.
- Flexibility and adaptability to support changing needs and tasks.
Bonus Points:
- Previous experience in a facilities or operations role.
- Familiarity with safety protocols and compliance.
What you'll get:
- Amazing benefits including medical, dental, vision and 401k (with matching options)
- Generous PTO package from your start date
- Access to an on-site cafe, gym and primary care
- Continuous personal and professional development opportunities
- Recognition for hard work & exemplary performance
- Employee sponsored events...and more!
Who We Are:
Advisors Excel is a fast paced, innovative company that seeks to service independent financial advisors in a multitude of areas within their business. From operational functions to sales and marketing, our end goal is to help continually grow advisors' businesses nationwide. We thrive on watching them succeed. Not only does AE want to see the success of our advisors, but also our employees. We have high expectations from them to continually move our business forward. We are on the hunt for positive people who thrive on hard work and in a collaborative team environment. If this sounds like you, then what are you waiting for? We want you to join our team!
Advisors Excel is an Equal Employment Opportunity Employer. Everyone is welcome here - as an inclusive workplace, our employees are always comfortable bringing their true selves to our offices daily.
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Advisors Excel
401(k)
Jan 09, 2025