Sponsored Research Manager

Dartmouth College

remote work

United States, New Hampshire, Hanover

7 Lebanon Street (Show on map)

Jan 14, 2025

Position Information

Posting date	01/14/2025
Closing date
Open Until Filled	Yes
Position Number	0111101
Position Title	Sponsored Research Manager
Department this Position Reports to	Sponsor Proj Prov
Hiring Range Minimum	Please Inquire
Hiring Range Maximum	Please Inquire
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Exempt
Employment Category	Regular Full Time
Scheduled Months per Year	12
Scheduled Hours per Week	40
Schedule
Location of Position	Hanover, NH
Remote Work Eligibility?	Hybrid
Is this a term position?	No
If yes, length of term in months.
Is this a grant funded position?	No
Position Purpose	The Sponsored Research Manager ( SRM) serves as the central financial administration liaison between external sponsors, principal investigators, department grant administrators, and other campus stakeholders. SRM manages all phases of sponsored projects post award financial activities, including account reconciliation in collaboration with department grant administrators for the Office of Sponsored Projects ( OSP).
Description
Required Qualifications - Education and Yrs Exp	Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	Two years of relevant experience in an accounting, finance, business, or administrative field. Proficiency in Microsoft Word, Excel, Adobe and aptitude for learning new systems. Excellent mathematical, verbal, written, and interpersonal communication skills. Demonstrated confidence, sophistication, and tact to work well with others. Ability to research, interpret, and apply a wide range of policies, regulations, and procedures. Excellent organization, time management, and problem-solving skills. Ability to work independently, as well as adapt structures to changing funding environments. Commitment to diversity and to serving the needs of a diverse community.
Preferred Qualifications	Bachelor's degree in Accounting, Finance, or Business Management highly preferred.
Department Contact for Recruitment Inquiries	Kyle Hastbacka
Department Contact Phone Number	kyle.m.hastbacka@dartmouth.edu
Department Contact for Cover Letter and Title	Aarron Clough, Assistant Director, Post Award
Department Contact's Phone Number
Equal Opportunity Employer	Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/77178

Key Accountabilities

Description

Post Award Management -

Manages a portfolio of 150 - 200 sponsored project accounts, serving as the central administration liaison between the principal investigators, department grant administrators and funding agencies on all sponsored project questions, and reviews, approves, and submits all post-award prior approval requests to sponsors.
Interprets award documents and consults with Cost Analysis and Pre-Award when needed to ensure proper account set up and compliance with federal and/or state regulations, sponsor specific requirements and institutional policies and procedures. Uses OSP systems to create award accounts and records, enters budgets and processes requested updates from department grant administrators and sponsors.
Provides assistance and problem-solving guidance to principal investigators and departmental grant administrators in resolving sponsored project expenditure, reporting, and policy compliance related issues.
Partners with department grant administrators who monitor and reconcile all sponsored projects expenditures to ensure costs are allowable, allocable, and reasonable, assists with addressing budgetary related issues, and confirms sponsor allowed indirects are applied appropriately.
Reviews and approves all cost transfer, wage transfer cost reallocation requests and other items requiring OSP approval for appropriateness, completeness, timeliness, and compliance with sponsor and Dartmouth College policies.
Prepares periodic reports of sponsored project activities (accounts ending, underspent/overspent accounts) to department grant administrators.
Works with department grant administrators to ensure timely closeout of sponsored project awards by sponsor and Dartmouth College deadlines.
Submits all financial, invention, property, compliance (IRB or IACUC), and other non-scientific/programmatic required reports to sponsors.
Collaborates with the Cost Analysis team to ensure timely closeout and invoicing, assists in escalating delinquent payments and resolving any payment disputes.

Percentage Of Time

Description

Subaward Management -

Performs risk assessment on new subrecipient institutions, reviews compliance documentation using systems such as SAM.gov or FDP Expanded Clearinghouse.
Provides guidance and establishes procedures for managing subawards.
Sets up new subaward agreements and modifies existing subaward agreements.
Supports department grant administrators as needed in acquiring outstanding final subaward invoices and confirming timely processing with Cost Analysis.

Percentage Of Time

Description	Training - Assists in creating and teaching periodic training sessions on sponsored project management practices and policy issues. Provides one on one post award administration and OSP systems training for new department grant administrators. Attends regional and national society meetings.
Percentage Of Time	10

--	Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
--	Performs other duties as assigned