Administrative Assistant, Regional Giving (Hybrid)

The University of Connecticut is a top-ranked national university and health-system with its flagship campus in idyllic Storrs. Designated a Carnegie Research 1 institution, UConn is the state land- and sea-grant university charged with education, research, and service to the state and nation. The University serves 32,000 students across seven campuses, 8600 first-in-family students, and boasts 25 national championships. UConn Health is a top-ranked health provider located in Farmington and delivers award-winning medical education, research, and hospital and clinical services to 1.3 million patients a year.

With record-applications, back-to-back Men's Basketball National Championships, and a strategic location equidistant from Boston and New York City, UConn is poised to continue its meteoric rise as New England's top public University guided by a new strategic plan.

To meet the strategic objectives of the University, UConn Foundation is embarking on a historic campaign to support the University's trajectory. With students at the forefront, the campaign will also elevate faculty, groundbreaking research, sustainability, and a thriving community on campus that fuels the state. We seek the top talent in the country to join Husky Nation and invite inquiries and applications. We are committed to a caring and inclusive work culture, professional and leadership development, and flexibility for high achievers with a passion for higher education.

The UConn Foundation is an equal opportunity, affirmative action employer. We celebrate diverse perspectives and are committed to a welcoming environment that will value your unique experiences and identity. We recognize that a true commitment to Diversity, Equity, and Inclusion requires ongoing education and action, and we strive for continued growth each and every day.

We're looking for dedicated professionals to drive success and excellence and exemplify our values of integrity, empathy, kindness, accountability, collaboration, transparency, and a commitment to diversity, equity, and inclusion.

POSITION SUMMARY

The Administrative Assistant for Regional Giving is responsible for coordinating and providing administrative support and assistance to the Regional Giving team and serves as a liaison with other Foundation and University staff, donors, prospects, advisors and/or their staff. The Administrative Assistant independently identifies and resolves issues efficiently and while interacting professionally with all levels of the Foundation, University, donors, and the public, in support of the Foundation.

Primary Responsibilities

• Manages office activities, schedules, and daily tasks:
  
  
  
  • Acts as the first point of contact in scheduling and arranging meetings for the department.
  • Manages travel arrangements to ensure prompt and cost-effective travel with limited direction and prepares itineraries.
  • Reviews, sorts, and prioritizes all incoming mail.
  • Carefully reviews documents for accuracy and appropriateness for signatures as needed.
  • Provides administrative support including typing, filing, copying, faxing, and ordering supplies.
  
  
  
  
• Coordinates and schedules meetings, site visits, and events for prospects, donors, staff, and others as assigned:
  
  
  
  • Handles logistics including facilities and food arrangements, compiles and distributes meeting agendas and other relevant materials.
  • Prepares agendas, meeting materials; prepares minutes; tracks status of agenda items; proactively follows up on open items as necessary.
  
  
  
  
• Coordinates workflows to ensure prompt attention and follow through:
  
  
  
  • Draft gift agreements and naming memorandums in collaboration with appropriate Foundation staff to ensure accurate documentation of gifts
  • Edits and independently composes correspondence and other documents for review; ensures preparation, proofreading, and distribution of documents, including, but not limited to, letters, memos, charts, reports, office forms, invoices, purchase orders, and minutes of meetings.
  • Collaborates with multiple Foundation departments and University units to organize and coordinate internal communication and special projects.
  
  
  
  
• Budget responsibilities for the department:
  
  
  
  • Prepare, submit, and track expense reimbursements on a timely basis.
  • Track and reconcile departmental budget expenditure, maintaining budget timelines.
  • Run monthly budget reports.
  
  
  
  
• Maintains strict confidentiality of information and exercises sound independent judgment regarding dissemination of information.
• May need to work at flexible times to accommodate business needs.
• Model and articulate the Foundation's organizational core values at all times.
• Perform other duties as assigned.

Key Competencies

• Champion for inclusion and diversity both internally and externally.
• Well-organized, self-starter who can manage time effectively and who has excellent written and oral communication skills, including proofreading.
• Demonstrates the ability to perform multiple tasks, to track details, and to set priorities in a fast-paced environment.
• The ability to engender trust and confidence of donors and prospective donors and to maintain confidentiality of donor information.
• Demonstrates the ability to exercise independent judgment with regard to work responsibilities, prioritization of workload.
• Ability to be congenial, professional, and effective in handling situations with donors, Foundation staff, University staff, and visitors.
• Integrity in dealing with confidential information
• High level of motivation, as well as an ability to exercise independent judgment.
• Strong interpersonal skills, tact, and diplomacy.
• The ability to build productive, beneficial relationships with a broad range of constituencies.
• Strong written and verbal communications skills, including ability to effectively communicate University priorities to donors and prospects, and to positively represent the University and Foundation.
• Familiar with the use of computers and information management tools, such as CRMs (Blackbaud).
• Ability to handle multiple tasks, to assess and order priorities, and to track details in a fast-paced environment.
• Ability to engender trust and confidence of donors and prospective donors and to maintain confidentiality of donor information; ability to represent the UConn Foundation to prospects, donors, faculty, administrators, and others.
• Ability to work to the demands of the position, which may exceed a 40-hour work week.
• Attention to and concern for others.

Education & Experience

• Associate's degree or equivalent combination of education and experience.
• 2+ years of experience as an administrative assistant or similar experience.

Salary:

The expected salary for this position is $53,000+. It will be commensurate with qualifications and experience, while also placing an emphasis on internal equity.

Benefits:

Benefits start from day one. We offer medical, dental, and vision plans and will make an annual contribution to your health savings account if enrolled in one of the high-deductible health plans offered by the Foundation.

In addition, there are a few other perks to being a UConn Foundation employee:

• We offer a generous contribution to your 403(b)-retirement plan to help you plan for retirement.
• We place an emphasis on work/life balance. In addition to a hybrid schedule, you will receive thirteen paid holidays, five weeks of paid time off per calendar year, and additional sick time.
• We invest in your professional development. Aside from opportunities to participate in various trainings, committees, and conferences throughout the year, you will also be eligible for tuition reimbursement after one year of employment.

Please inform a Human Resources Representative if you need any assistance completing any forms or participating in any part of the application process due to a disability.