Office Manager

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

At UAMS we value Diversity, Equity and Inclusion.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

• Bachelor's degree in healthcare, business, finance, or related field plus three (3) years of administrative and supervisory experience or

• High School diploma/GED plus seven (7) years of administrative and supervisory experience required.

Additional Information:

Responsibilities:

• Serves as Office Manager for the Pediatric section.

• Supervises office staff and manages employees' schedules and leave requests.

• Coordinate office positions and change positions as needed for office coverage.

• Ensures that staff are cross-trained to ensure continuous customer service, both internally and externally.

• Maintains good communication lines with all employees addresses problems and provides solutions.

• Keeps current job descriptions on staff and maintains current records on all faculty and clinical staff to include copies of licenses, medical liability certificates, TB skin testing, HIPPA/IRB training, Safety and Compliance Training, CVs & other certifications - obtaining updates as needed.

• Oversees time sheets and leave forms for Section.

• Evaluates the job performance of administrative staff.

• Attends professional development sessions and coordinates appropriate training for direct reports.

• Communicates the mission, vision, and values of the organization and reinforces the contribution of each position and employee to meeting the goals of the organization.

• Assists Section Chief, Practice Director, and Peds Finance with budget-related issues during the fiscal year and prepares for the next fiscal year.

• Maintains budgets regarding all items hitting the accounts, manages all blanket purchase orders, and follows up on any outstanding invoices or balances.

• Reviews, analyzes, and reconciles faculty discretionary accounts. Review and reconcile monthly budget reports.

• Appropriately pays bills for cell phones, pagers, renewal of subscriptions, or professional memberships.

• Directs purchases through various accounts.

• Orders equipment and office supplies as approved by the Practice Director and Section Chief.

• Manages section assets and maintains up-to-date records.

• Organizes office moves as necessary when new faculty are hired.

• Tracks and reports to UAMS Contract Services faculty members' time on non-wRVU generating contracts, and ensures that M&O expenses on contracts are properly coded to ensure reimbursement for all contract-related expenses.

• Communicates monthly with faculty and staff who have effort on grants to ensure accurate reporting of changes in effort to the DOP Grants Accounting Office.

• Works with HR in regard to recruiting and training of new hires, transfers, and processing of terminations.

• Conducts interviews, makes hiring decisions, implements progressive discipline as needed and in consultation with the Practice Director and with support from HR/and as directed by Peds HR, and enforces institutional compliance requirements.

• Completes all necessary background checks, drug screens, and reference checks for all new hires within the section.

• Attends meetings and training opportunities for professional growth and development.

• Assists patients/families and professionals with questions and/or problem issues that arise.

• Maintains good working relationships with all individuals.

• Performs other duties as assigned.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.