ETC Administrator II

Visa Sponsored Job:

Relocation Assistance Eligible:

Job Location:

Position Type & Term:

$75,989 - $94,989

*Final salary and rates are based on education, experience, and skills relevant to the role.*

Application Deadline: This position will be posted until 11:59:59pm MT, Friday, January 31. Applications will not be accepted past this date.

Required application materials (preferably in PDF Format):

• Resume

• Questionnaire (to be completed within the application):

  • Briefly elaborate on your experience managing budgets for projects or contracts. What systems or tools have you used when managing budgets, and what is your level of proficiency with each system/tool.

  • What skills and experiences do you have with proposal preparation and submission? Additionally, list the types of sponsors have you worked with (e.g. non-profit, private, government, etc.).

  • Provide an example from your current/previous positions that shows how you have successfully built and established trust, fostered a positive work environment, and ensured accountability for your team without compromising morale. If you have not had this experience, share a time when your direct supervisor was able to do this for you.

Background checks are conducted for candidates selected for hire. Learn more.

Work Location: This position is open to candidates seeking in-person, hybrid (combination of in-person and remote), and fully remote opportunities. UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.

Here is a summary of what one would expect to be generally responsible for in this role.

Key Responsibilities

As a part of UCP's Business Shared Services, this position will perform the following duties for UCP ETC and its programs:

Budget Management

• Prepare, monitor, and reconcile budgets and financial accounts for assigned projects and contracts, including projections, scenarios, spend plans, and adjustments.

• Oversee post-award financial actions, such as No Cost Extensions, fund requests, reprogramming, and supplemental funding.

• Provide financial reports and resolve discrepancies in collaboration with management.

Proposal Preparation and Submission

• Manage the proposal preparation and submission process, including developing budgets, ensuring compliance with internal and sponsor requirements, and coordinating submission with the UCP Budget Office.

• Collaborate with Principal Investigators to align budgets and timelines with project goals.

Administrative Support

• Contribute to standardized best practices for BSS, participate in working groups and trainings, and represent the team in relevant program-specific and organizational meetings.

• Supervise and contribute to team and organizational development initiatives.

Successful candidates will ensure their application materials speak to the following criteria:

Education & Experience

• Bachelor's degree in a relevant academic discipline;

• 5 years of relevant experience (preferably with a research institute, university, or federal agency);

  • Or an equivalent combination of education and experience that qualifies one to perform the duties as described.

Knowledge, Skills, and Abilities

• Ability to appropriately identify, apply, and effectively communicate relevant policies and procedures within multicultural settings.

• Advanced skill in budget development, management, forecasting, analysis, cost control, and project accounting.

• Advanced knowledge of grant and contract proposal preparation and submission processes.

• Advanced knowledge of government and institution contract requirements, policies, and procedures.

• Strong time management skills and ability to organize and prioritize a wide variety of tasks.

• Demonstrated ability to work both independently and effectively as a team member.

• Intermediate knowledge of basic human resources administration.

Desired, but not required:

• Advanced skill in the use of Google workspace.

• Advanced skill in Workday financial management system.

• Intermediate knowledge of accounting principles.

UCAR affirms its commitment to employees through competitive benefits. In addition to medical, dental, vision, retirement, and life insurance, UCAR offers a variety of programs focused on work-life balance and professional, and personal development. These include:

• Tuition Assistance, time off allowance to attend classes, and other professional development opportunities

• UCAR contributes 10% of your eligible pay into your retirement account; 100% fully vested on day one

• Starting minimum accrual of 20 days of personal time off each year (prorated for less than full-time positions)

• 10 paid holidays

• 10 days of sick leave each year

• 12 weeks of paid parental leave

• Short-term medical leave paid at 100% of your regular salary

• EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost

Our organization is committed to being an employer of choice for people from all backgrounds and identities, and to integrating your myriad perspectives through intentional policies and practices that promote belonging and lead to organizational excellence throughout our research and operations. We encourage you to visit our webpages for our Office of Access, Culture, and Opportunity to learn more about the ways we work to uphold this commitment to our community.

Research shows that women and people of color are less likely to apply for a position if they do not meet almost 100% of the desired skills and experience while others will apply if they meet only 40%. Please remember that while the minimum requirements are necessary, we don't expect that anyone is likely to meet every single item on our desired wish list! Whoever you are, if you meet the minimum requirements and have a passion for the work, we encourage you to apply. We can provide on-the-job training for the rest.

Applicants are not required to provide age or age-related information and may redact information related to age, date of birth, or dates of attendance at or graduation from an educational institution from any submissions during the initial application process.

At UCAR|NCAR|UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss. Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun's core.

Flexible Work

At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site, hybrid, fully-remote and/or flexible work schedules.

Equal Opportunity Employer

UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.Whatever your intersection of identities, you are welcome at UCAR.

Export Control

All positions are required to comply with U.S. export compliance regulations work location requirements regarding access to facilities and research systems.

Visa Wait Times

Please consider the length of visa procurement when applying for this posting, understanding that you will not be able to begin employment until you are able to get a visa and enter the U.S.