Student Life Office Coordinator

Bethel University
United States, Minnesota, St. Paul
Jan 21, 2025
Student Life Office Coordinator ID: 2025-2085 Category: Student Life - College Type: FLSA Status: Non-Exempt Benefit Eligible: Benefit Eligible Location: St. Paul, Minnesota Office Location: 3900 Job Summary Provides administrative support and management of office operations, administrative functions, and special projects for the Office of Student Life & Campus Ministries. Responsibilities Provides administrative and project support for the Associate Vice President of Student Life & Lead Campus Pastor. Manages budget within areas of supervision and serves as a liaison when needed for direct reports. Assists with the administrative management of the student care process. Provides administrative support to the Offices of Student Life & Campus Ministries by: Managing designated budgets including accounts payable & receivable processes. Assisting with scheduling. Coordinating arrangements for select meetings. Assisting with making arrangements for staff events. Assisting with withdrawal/stop-out processes. Study Abroad approvals. Housing selection. Providing data management of the Transcript for Co-Curricular Involvement (TCCI) according to policies established by Deans. Managing inbox and voicemail boxes. Supports other offices across Student Experience as needed. Other administrative duties as assigned. Establishes and maintains office procedures and systems to ensure smooth operation of the office. Oversees front desk initiatives including front desk services, themed student events, and student worker appreciation. Hires, trains and supervises student employees to provide front desk services and manage projects. Staffs the front desk as needed. Updates and maintains or develops departmental and program web pages for Student Life division websites, Confluence Policy Management, Student Handbook review, and Wufoo form management. Maintains and organizes the suite common spaces Other duties as assigned. Required Skills Ability to welcome people warmly, show genuine interest toward students and others, and interact in a professional manner with all students, faculty, staff, and the public. Strong computer skills in Microsoft Office (Outlook, Word, Excel) and website publishing/editing; experience with MS Publisher, MS PowerPoint is desired. Ability to prioritize, coordinate multiple tasks and projects and manage stress associated with continual interruptions and distractions. Must have the ability to handle emergency/crisis calls and situations quickly, confidentially, and calmly using office guidelines. Effective oral and written communication skills with an understanding of how to present departmental philosophy and procedures. Experience 2+ years of related experience. Education High School Diploma or equivalent Additional Information Occasionally weekends and evenings for Leadership retreat, Welcome Week, Welcome Weekend, and/or other events. Benefits Bethel is committed to offering meaningful benefits to our employees including health insurance, retirement plans, and a generous time off package. Learn more about these offerings here. Bethel seeks to recruit, retain, develop, and support a diverse workforce who contributes to our educational and Christ-centered mission. Bethel encourages candidates to apply who can assist the University to develop a faculty that reflects the diversity of people in God's kingdom through a variety of ethnicities, cultures, and lived experiences. Learn more about our commitment to diversity in hiring . Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world. Bethel employs qualified individuals regardless of race, color, national origin, sex, disability, age, marital status, veteran status, familial status, and status with regard to public assistance. Individuals must be able to perform the essential functions of the position with or without reasonable accommodations. #LI-Onsite To apply, visit https://staffcareers-bethel.icims.com/jobs/2085/student-life-office-coordinator/job?in_iframe=1 jeid-1df0043fff798242b6659ce71837684f