Procurement Administrative Support

North Carolina Agricultural & Technical State University

$37,833 - $43,000

life insurance, flexible benefit account, paid holidays, sick time, 401(k), 403(b)

United States, North Carolina, Greensboro

Jan 24, 2025

Posting Details

Classification Information

Position/Classification Title	Administrative Support Spec
Classification Type	SHRA
Position required to work during periods of adverse weather or other emergencies:	N - Not Mandatory
Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Years Experience, Skills, Training, Education	Bachelor's degree and at least three to five years of office/clerical experience; or equivalent combination of training/experience. Able to answer multi-line telephone. Organize meetings Communicate with all levels of internal and external customers Assist staff with inquiries from customers (internal/external) about procure to pay functions/issues, eprocurement system, and other related topics that relate to procure to pay processes. Efficient in using Microsoft Suite Products (i.e. Word, Excel, Outlook, PowerPoint) Efficient in using Adobe (e.g. creating documents, editing documents, etc.) Efficient in working alone or in a team environment.
Required License or Certification

Position Overview

Primary Purpose of Position	The procurement support specialist position plays a crucial role in ensuring the smooth operation of procurement activities within the organization by providing administrative support duties, such as supplier profile creation and maintenance, assisting with posting solicitation documents, expediting purchase orders, assisting internal and external customers with inquiries, following up on purchase order receipt processing in the eprocurement system, and any other duties assigned or as requested in accordance with university, local, state and federal regulatory requirements.
Primary Function of Organizational Unit	The Procurement Office provides direction over the entire procurement activities within NCA& TSU, including purchasing and administration of the procurement card. Manages all procedural aspects of purchasing activities within State and Federal laws, North Carolina Division of Purchase and Contract rules and regulations, agency/university policy and procedures. Communicates with internal and external customers, clients and suppliers; negotiates between parties; verifies availability of funds, advises management on proper allocation of funds, etc.
Work Hours	Monday - Friday 8:00 a.m. - 5:00 p.m. ET
Is this position eligible for a remote or hybrid work arrangement, consistent with university and state policies.	Hybrid (Employees are working part-time in the office to perform job tasks that require on-campus engagement, and the remaining time at home)

Key Responsibilities and Related Competencies

Required Competency	Communication - Verbal/Written
Duties	Responds to questions/issues that deviate from standard operating procedures by determining and consulting appropriate resources such as policies, manuals or other staff. Responds to requests for program and procedural information. Contacts service recipients, vendors, or clients to provide or obtain information. Schedules and coordinates appointments, meetings and event

Required Competency	Knowledge - Professional
Duties	Understands programs and services to apply this knowledge in problemsolving and responding to most questions and inquiries. Uses program knowledge to interface with other offices and organizations

Required Competency	Work Coordination
Duties	Plans and facilitates the support activities of an office or work unit; coordinates with others to complete tasks. May serve as an office coordinator for a work unit.

Required Competency	Problem Solving
Duties	Assesses and may resolve unprecedented problems that require research and review of policy and procedures. Applies judgment for problem resolutions based on delegated authority from supervisor.

Position Information

Working Title	Procurement Administrative Support
Competency Level	Journey
Position Number	007619
Recruitment Range	$37,833 - $43,000
FLSA	Non-Exempt
Appointment Type	Permanent - Full-time
FTE
If Time Limited, Appointment Length
Organizational Division	VC for Business & Finance
Organizational Location	VC for Business & Finance
Organizational Unit	Procurement Services

Posting Detail Information

Posting Number	SHRA2804
Open Date	01/24/2025
Close Date	01/31/2025
Special Instructions to Applicant	You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity. Employee Benefits available to NC A & T permanent employees include the following and more: Accrued Vacation and Sick Leave for Eligible Employees Community Service Leave Blue Cross Blue Shield of NC - Health Benefits NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more 12 Paid Holidays Teachers and State Employees Retirement System (TSERS) Optional Supplemental Plans - 401k, 403b, 457b and 457 Employee Assistance Program (EAP) Campus Recreation Center Discount University Bookstore Discount This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.
Quick Link	https://jobs.ncat.edu/postings/35701