Marketing & Design Project Specialist

Marketing & Design Project Specialist

Our Company:

At Fairfield, we are proud to be a leader in the multifamily housing industry. We are passionate about creating exceptional and luxurious apartment living. Among the most experienced multifamily companies, Fairfield has developed and acquired over 1000 communities since 1985. We are an award-winning company that proudly employs over 1,400 associates who are dedicated to serving our customers at our apartment communities located in over 30 markets nationwide.

Being a part of Fairfield means more than a rewarding career with personal growth. It's a partnership for the long term, working alongside colleagues in an open-dialogue environment that encourages growth and the sharing of ideas. We know that our associates are a key ingredient to our success, and we're proud to reflect that in our culture.

Position Overview:

If you're a creative thinker with strong organizational skills, a knack for design, and hold a Bachelor's Degree in Marketing or a related field, this position is may be a great fit for you. Bring your expertise in Adobe Creative Cloud, Asana, and CMS to help us execute innovative marketing campaigns and support our various departments, including property management. Be part of a collaborative team where your proactive approach and strategic mindset will shine.

With a hybrid work setup, applicants should be within commuting distance of our corporate office in the Sorrento Valley area of San Diego, CA.

Education:

• Minimum requirements: Bachelor's Degree in Marketing or related field

Experience:

• 2+ years in marketing, branding, graphics or a related field

Skills, Knowledge & Abilities:

• Proficiency with the following software:

  • Microsoft Office Suite

  • Adobe Creative Cloud Suite

  • Asana (or similar project management software)

  • Bynder or other Digital Asset Management (DAM) systems

  • Website Content Management Systems (CMS)

• Experience with making design edits/designing in Adobe Creative Cloud Suite

• Some knowledge of basic web development (preferred but not required)

• Strong proofing skills and attention to detail

• Highly organized and efficient, with the ability to manage a fast-paced workflow and meet deadlines

• Exceptional communication skills, both written and verbal

• Creative thinker with a strategic mindset, capable of bringing innovative ideas to the table

• Proactive and resourceful, able to balance independent problem-solving with asking for guidance when necessary

• Team-oriented with a collaborative mindset, capable of engaging cross-functional teams effectively

• Ability to manage multiple projects and prioritize tasks to ensure timely, high-quality delivery

Essential Duties:

• Oversee project flow and timelines in Asana for the Branding & Creative team, ensuring smooth execution.

• Manage print production schedules with third-party vendors, coordinating materials, delivery dates, and timelines.

• Source and price promotional items; coordinate branding and printing of these items. Maintain inventory and collaborate with the Creative Director on reorders or new item requests.

• Traffic requests from internal departments, ensuring timely project delivery.

• Perform minor design tasks, such as photo resizing, copy edits, color adjustments, and image swaps. May also apply to small website changes as needed.

• Maintain and update the internal DAM system with finalized assets.

• Update and maintain project documents, tracking systems, and databases.

• Coordinate updates and ordering of signage for national programs and marketing campaigns.

• Assist in executing marketing campaigns by distributing collateral, tracking contest winners, coordinating prizes, and managing related expenses.

• Manage workflows for various national programs, ensuring alignment with objectives and timelines.

• Coordinate updates for two company newsletters (monthly and quarterly), ensuring timely and accurate content delivery.

• Co-manage the department inbox, addressing inquiries from external vendors, regional managers, community managers, and internal departments.

• Support property onboarding with marketing collateral, liaising with vendors and internal teams. Ensure timely delivery and communication with community managers.

• Manage the print portal for onboarding properties, including setup, file updates, order approvals, and communication with property teams.

• Coordinate digital signage setup with IT teams, tracking progress from order to onsite installation.

• Serve as the primary contact for corporate and regional office marketing requests.

• Assist in assembling and maintaining departmental tracking, organizational charts, and reporting as assigned.

• Organize and prepare for internal team meetings and external vendor meetings, including booking rooms, ordering catering, and creating agendas.

• Schedule and prepare for monthly team meetings, including taking notes and ensuring efficient time management.

• Complete required training by company deadlines.

• Adhere to all company standards, health and safety regulations, and applicable laws.

• Perform other duties and responsibilities as assigned.

#LI-PAT

Estimated Rate of Pay:

$69,000.00 - $72,000.00

This position is exempt; the range above reflects annual salary.

The pay range displayed for this position is determined by skills and experience required, location and job complexity*. Potential job offers may vary based on the skills, education, and experience an individual candidate holds. This range reflects base rate only, and does not include allowances, perks, commissions or bonuses applicable to this position (if any). In addition to base salary, Fairfield offers all full time associates the following, upon meeting eligibility requirements:

• Paid time off, paid holidays and sick days, paid time off for volunteering activities (optional)
• Matched 401(k)
• Medical, dental & vision insurance
• Flexible spending account
• Life insurance

* Pay range is a calculation based on a midpoint price. Fairfield complies with all wage and hour laws, including minimum wage and salary exempt requirements.

Job duties for this position include: work safely and cooperatively with others, including supervisors; adhere to performance standards despite stressful conditions; communicate effectively and respectfully to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations. Pursuant to the Los Angeles and San Diego County Fair Chance Ordinances, the California Fair Chance Act, and any other applicable law, we will consider for employment qualified applicants with arrest and conviction records.