AF47P4 Sr Contracts Analyst

Division and Unit Overview

The Office of the Treasurer & CFO is responsible for treasury and financial operations, business services, and member insurance. Specific responsibilities include but are not limited to: management of the Society's Investment Program; securing external financing for capital expansion and working capital requirements; risk management and the maintenance of the Society's business insurance program; foreign exchange management; budgeting and fiscal control for Washington Operations; management and operations of the ACS Washington facilities; centralized support services for all Washington staff; and directing the operations of a customer service unit responsible for consolidating service for Society programs, products and services. Governance groups supported by the Office of the Treasurer include the Special Board Committees on Audits, Pensions and Investments, the Society Committee on Budget and Finance; the Development Advisory Board; the New Ventures Advisory Board; and the Board of Trustees, Group Insurance Plans for ACS Members.

Business Services provides a wide range of services to ACS customers and staff and is composed of Procurement, Contracts Administration, Business Services Support, and Building and Administrative Services. The Building and Administrative Services Department includes Facilities, Conferencing, Security Services as well as the Service Center. Building and Administrative Services has primary responsibility for and manages approximately $90,000,000 worth of the Society's real property assets including the Headquarters and Othmer Buildings and manages internal and external leases. Facilities provides centralized support services for all ACS staff and tenants. The Service Center provides high quality shipping, receiving and copy services to ACS staff. Procurement includes Purchasing, Travel, and Contracts Administration and provides high quality service in support of strategic sourcing. Business Services Support delivers superior service to internal and external customers on the full range of systems and functions within Treasurer & CFO Division. These offices have a wide-ranging impact and serve as a valued partner in the operations, strategy, and growth of the Society.

Position Summary

The incumbent performs formal contract reviews with a focus on procurement of services, strategic sourcing, and vendor relations. Primary functions within contract review include coordinating business review of contracts within established ACS guidelines and policies; ensuring agreements comply with established acceptable terms and conditions; supporting contract negotiations; and ensuring proper implementation of contracts. Strategic sourcing and vendor management functions will include facilitating the RFx process, proactively communicating with vendors, and holding vendors accountable for contractual obligations. Contributes to projects to develop enterprise level vendor management and procurement services to ensure processes competitive, and aligned with ACS goals and core values. This position reports to Assistant Director, Procurement.

Position Accountabilities

1. Review, negotiate, and administer Master Services Agreements, Statements of Work, Contract Amendments and Addenda; ensure compliance with all established policies and standards.
2. Support leaders in evaluating vendors, negotiating terms, and drafting contracts, balanced against the best interest of the Society.
3. Identify, assess, and select vendors in support of vendor management. Build and maintain relationships with vendors, coordinate communication, and execute corrective actions if necessary.
4. Facilitate the RFx process with internal business units and external vendors.
5. Conduct quarterly business reviews of targeted vendors with internal customers and facilitate related communication with vendors.
6. Support development of enterprise level procurement services and strategic sourcing initiatives. Contribute to execution of projects once approved.
7. Proactively establish relationships with vendors and internal customers, including Purchasing, Finance and Legal.
8. Participate in projects to redefine and improve contracts operations.
9. Provide superior customer service to both internal and external customers by providing timely and accurate information in response to inquiries and training internal staff to research contracts using Laserfiche Records Repository, Laserfiche Forms, PeopleSoft and other systems as needed.

Work Design

Works under general managerial direction on goals and objectives that have a significant impact on the organization. Works with unit objectives and expert knowledge as guidance. Develops systemic solutions for highly complex problems. Uses analytical, interpretive, evaluative and/or constructive thinking to reach solutions.

Education/Experience

College degree (relevant field) or equivalent experience. 5-7 years of related experience in areas such as purchasing, procurement, account management, or contract administration with demonstrated experience in analysis, vendor relations, and contract negotiation. Excellent verbal and written communication skills. Excellent organizational and collaboration skills. Proficiency in Microsoft Office suite - including Excel, Word and PowerPoint. Experience with one or more of the following is highly desired but not required: PeopleSoft, Basware, LaserFiche, DocuSign, and Contract and Vendor Management software.

This is a hybrid position is based in Washington, DC.

DC-based: This role is based in our Washington, D.C. office. A reasonable rate of compensation for this position is between $82,000 & $111,000 per year.

ACS currently provides the following benefits for this position: paid vacation leave, paid sick leave, paid holidays, health insurance, flexible spending account or health care savings account, dental insurance, life insurance, vision insurance, retirement benefits, short- and long-term disability, and 4-week work from anywhere; each benefit is subject to the terms of the applicable program. Additional benefits may apply based on skills, experience, and location.

Any actual offer of employment, reflecting the total compensation package and benefits, will be made in the sole discretion of ACS. ACS reserves the right to amend or modify its employment benefits and compensation structure at any time.

Enthusiastic - Shows intense and eager enjoyment and interest
Team Player - Works well as a member of a group
Functional Expert - Considered a thought leader on a subject
Detail Oriented - Capable of carrying out a given task with all details necessary to get the task done well

Self-Starter - Inspired to perform without outside help
Flexibility - Inspired to perform well when granted the ability to set your own schedule and goals
Ability to Make an Impact - Inspired to perform well by the ability to contribute to the success of a project or the organization

Bachelors (preferred)

5 - 7 years: 5-7 years of related experience in areas such as purchasing, procurement, account management, or contract administration with demonstrated experience in analysis, vendor relations, and contract negotiation. (required)