Senior Proposal Coordinator - Remote

Convergint is looking for a full-time, enthusiastic, results-driven, and forward-thinking Sr. Proposal Coordinator to join our amazing culture. In this role, you will lead and assist in developing high-quality proposals, coordinating the overall proposal effort, ensuring compliance with the Request for Proposal (RFP), leading pursuit teams, and facilitating the development of large and complex proposals from start to finish, requiring additional customization and interdepartmental input for strategic and global customers. You will be responsible for the overall management and accountability of the proposal process. This includes engagement in full life-cycle pursuit development, encompassing strategy sessions, content development, conducting compliance reviews, and providing training and mentorship. This position will challenge you to create persuasive responses to proposal questions that are 100% compliant and accurate for submittal while maintaining the deadline requirements. As a Sr. Proposal Coordinator, you are a part of a dynamic team that allows you to grow as Convergint grows.

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Who You Are

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability, and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Sr. Proposal Coordinator.

Who We Are

With 23 years of proven growth and exceptional performance, Convergint's mission is to be our customer's best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs, which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting our customers' and their communities' lives and assets with the solutions we provide.

What you'll do with "Our Training and Your Experience"

• Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking [position] to join our amazing culture. As an [position], you are a part of a dynamic team that allows you to grow as Convergint grows.
  
• Lead a cross-functional team through the process of developing content for proposals, developing schedules, facilitating meetings, doing the writing, and monitoring progress; developing timelines; and compiling, reviewing, and editing materials
• Lead and facilitate the proposal kickoff meeting with cross-functional support from internal colleagues and contributors (i.e., account executives, leadership, marketing, legal, SME, BDs, etc.)
• Lead RFP/RFI/RFQ analysis to identify requirements and develop a proposal plan and schedule
• Lead and/or participate in the development of proposal strategy and work with the sales team to ensure the win themes and other desired technical content are incorporated into the proposals
• Ensure that proposals are 100% compliant, all read in OneVoice, and consistently meet the highest quality standards and deadline requirements
• Review and understand inputs from engineers, estimators, sales, and other internal departments to ensure proposals contain readable language, consistent factual statements, and respond to statements of requirements
• Gain knowledge and understanding of technical solutions from the top Manufacturers utilized in proposals
• Write key sections of some responses (cover letter, executive summary, manufacturers, etc.)
• Grasp technical concepts and make them easily understandable in text and infographics
• Review, proof, and edit the Proposal Coordinator(s) proposals before the final review of the Proposal Manager
• Identify innovative ways to improve the efficiency of the Proposal process
• Enhance the RFP and proposal response process to improve the win rate
• Develop a proposal department resource library of proposal tools, documents, and graphics.
• Responsible for submitting the final proposal to the customer and assisting in preparing any proposal follow-up communications (i.e., questions, interview prep, PowerPoint presentations, BAFO, etc.)
• Exceptional editorial and document management skills, including adhering to style, grammar, usage, and branding required
• Support and Identify business and proposal development process improvements
• Develop mutually beneficial relationships by lending support, expertise, and engagement
• Preserve the confidentiality of highly sensitive financial and competitive information
• Understand the Convergint Culture and follow Convergint's Values and Beliefs
• Always acts as "our customer's best service provider," thereby ensuring Convergint is the customer's first choice for service
• Keeps up-to-date and informed on all company policies
• Performs other duties and responsibilities as requested or required

What You'll Need

• Agility to adapt to changing priorities and direction in a dynamic work environment
• Critical Thinking and Adaptability to think clearly, analyze, troubleshoot, and adapt to various situations while managing potential stress and balancing priorities effectively
• Strong interpersonal skills and an ability to work independently and as a team member
• Well-disciplined individual with a strong ability to manage multiple simultaneous projects
• High ethical standards and a positive attitude
• Effective communication skills, both oral and written
• Excellent time management and organizational skills with great attention to detail
• Proficient in Microsoft Outlook, SharePoint, Excel, Word, PowerPoint, and Adobe
• Strong ability to problem-solve quickly in a deadline-driven environment

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

• Company Holidays and Paid Time Off
• Fun & Laughter Day Off
• Medical, Dental & Vision Plan
• Life Insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Competitive salary and compensation plan
• Vehicle reimbursement plan
• Corporate Social Responsibility Day
• And much more...

Requirements:

Education: College degree, trade school or equivalent experience

Minimum Experience: 3-5 years RFP and proposal process with a proven track record

Preferred Experience: (but not required):

• Certifications: Association of Proposal Management Professionals (APMP)
• Industry knowledge
• RFP Software Solution experience
• Adobe InDesign knowledge

Travel: Up to 10% a year (Annual Meetings, Proposal Support)

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

Please note that this job posting includes salary information for the assigned target market range within the primary geographic region the requisition is posted. If the position is posted in multiple locations or is a remote position, the salary range may vary. Individual pay rates will, of course, vary depending on the job, department, and location, as well as the individual skills, experience, certifications, specific licenses, and education of the applicant.

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