Buyer, Purchasing

Buyer, Purchasing - District Office

• Researches client departments' needs to ensure proper procurement methodology, maximized competition, alignment with federal and state procurement laws, regulations, policies, and procedures for goods and services purchased with federal funds.
• Ensures coordination among all College departments and clients and representatives overseeing federal grant funds.
• Develops and writes moderately to highly technical specifications, scopes of work, special requirements, and pricing structures for quotes and formal solicitations.
• Manages quote and solicitation processes in IonWave eBidding system.
• Conducts pre-bid/proposal conferences and public bid openings.
• Compiles and analyzes vendor responses and evaluation committee scores to make a recommendation of the response(s) offering the best value to the College. Ensures all federal verifications and documentation is appropriately compiled for purchases.
• Writes purchasing requests submitted to the Board of Trustees for approval when required.
• Reviews and determines procurement requirements for grant-funded purchases; determines and documents eligibility of suppliers for award of grant-funded purchases.
• Reviews requisitions for compliance and processes purchase orders using Ellucian Banner.

• Negotiates and drafts initial contract documents and amendments as needed for statements of work, pricing changes, change orders, additional services, contract extensions, and term renewals.
• Performs contract administration procedures for contracts and purchases.
• Resolves purchase order/contract disputes and discrepancies related to delivery, shipment, compliance, etc.
• Assesses non-performance situations and initiates contractual default proceedings as required.
• Ensures contractors' insurance certificates are valid and in compliance with College requirements to minimize potential risk.

• Provides guidance and direction to client departments regarding solicitation specifications and requirements, legal provisions, ethical issues, management of vendor performance, and contract interpretation and administration.
• Negotiates and resolves conflicts concerning materials, service, and contractual warranty concerns at the department and vendor levels.

Suppliers:

• Assists vendors to help understand how to do business with the College.
• Manages the overall vendor relationship as it relates to contractual terms and conditions.
• Monitors supplier performance and works to resolve conflicts concerning defective or unacceptable materials and services at the department and vendor levels and recommends appropriate corrective actions.
• Assists vendors with PO inquiries, directing invoice payment issues to and interfacing with Accounts Payable staff for successful resolution.

• Promotes efficient and cost-effective business practices in establishing contracts and ensures compliance with sound business practices.
• Analyzes expenditure variances and patterns by reviewing reports and past purchases.
• Provides procurement technical expertise for projects and programs as assigned.

• Maintains all files and records according to record retention laws and procedures.
• Maintains current working knowledge of changes in state laws, policies, and procedures.

• Professionalism and superior customer service.
• Strong communication and interpersonal skills.
• Strong professional writing skills.
• Adept at handling multiple priorities simultaneously.
• High ethical standards.
• Ability to work independently with minimal supervision.
• Ability to work well within a team environment.
• Strong negotiation skills.
• Ability to manage supplier relations.
• Critical thinking skills.
• Strong organizational skills.
• Proficient in Microsoft Office including Outlook, Word, Excel, etc.

• Bachelor's degree from accredited institution

• Bachelor's degree with a public purchasing certification

• One (1) year of related business experience that includes purchasing or contracting responsibilities.

• Three (3) years in procurement operations with at least two (2) years in public procurement environment (i.e. educational institution, city, county, state).
• Previous Banner experience.

• Procurement certification such as CPPB, CPPO, NIGP-CPP, CTP, CTPM, CPSM or CPM.

Salary Grade: 113

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req5638

Posting Close Date: 2/27/2025