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Ampcus Inc. is a certified global provider of a broad range of Technology and Business consulting services. We are in search of a highly motivated candidate to join our talented Team.
Job Title: Administration Coordinator
Location(s): Santa Monica, CA
Responsibilities:
- Serve as the primary point of contact for the Tarzana site and act as a backup for the Santa Monica locations.
- Provide comprehensive administrative support to the VP of Manufacturing & Facilities
- Manage office operations and vendor coordination for the Tarzana location.
- Support the Tarzana/Santa Monica network of sites, ensuring seamless communication and coordination.
- Oversee calendar management, scheduling virtual and in-person meetings across multiple time zones.
- Arrange multi-location domestic and international travel, and handle expense reporting.
- Coordinate internal and external meetings, ensuring efficient logistics and preparation of materials.
- Lead and manage special projects as assigned, ensuring timely and accurate completion.
- Maintain SharePoint sites and produce documents using Microsoft Office tools.
Essential Skills/Experience:
- High School Diploma or equivalent required; bachelor's degree preferred.
- A minimum of 5 years of experience in administrative support within the pharmaceutical, biotechnology, or life sciences industry is required, with 10+ years preferred, preferably in a fast-paced environment.
- Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
- Experience in office management and vendor coordination.
- Ability to effectively multitask while maintaining confidentiality and discretion.
- Excellent teamwork, networking, and communication skills.
Desired Skills/Experience:
- Experience supporting senior leaders and managing complex projects.
- Strong time-management skills and the ability to prioritize time-sensitive assignments.
- Competency with virtual technologies such as MS Teams and Zoom.
Ampcus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veterans or individuals with disabilities.
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Ampcus, Inc
Feb 14, 2025