Financial Support Specialist

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

• Performs a variety of financial activities.
• Assist Director with Budgeting and Forecasting.
• Perform a variety of accounts payable, purchasing and vendor maintenance support duties including but not limited to obtaining quotes and invoices, updating vendor remittances and consulting with cash disbursements when checks are lost in the mail.
• Prepare and process journal entries and fund transfers as directed by the Financial Director.
• Assist with analyzing current procedures, identify processes or business system improvements.
• Ensure fiscal integrity by identifying exceptions to ensure accuracy of electronically transferred data.
• Demonstrates in-depth knowledge of accounts payable processes and procedures.
• Assist in the review of program budgets and expenditures.
• Ability to analyze expenditures for compliance with budget and state and non-state regulations.
• Maintains the fiscal integrity of the accounts payable system by reviewing all invoices generated for accuracy of codes to be credited to the purchase order number, amount, and adherence to University and departmental policies and procedures.
• Ensures the continued operation of services through the timely processing of invoices.
• Serves as a liaison between vendors and accounts payable.
• Issues emergency purchase orders and verifies the need for the emergency purchase order in the absence of the Financial Manager.
• Monitors budgets and compiles and distributes encumbrance balance reports for Facility supervisors and managers.
• Prepares expenditure corrections and budget transfers as requested by the Financial Manager.
• Approves purchase orders in Aggie Mart in the absence of the Financial Manager.
• Assist with creating requisitions in the absence of the other support specialist.
• Encourages departmental supervisors to submit accurate and timely approval of invoices.
• Ability to identify problems, determine possible solutions, and actively work to resolve issues.
• Review Office of Facilities program budgets and expenditures.
• Regularly monitor the budget throughout the year and analyze discrepancies between estimated and actual spending, adherence to budgetary rules and regulations, and accuracy in accounting and calculation.
• Analyzes ongoing spending patterns for program budgets and identifies potential areas of concern.
• Looks for trends or inconsistencies in expenditures, and make recommendations to curb expenses
• Monitors auxiliary, state appropriations, state appropriated receipts, and C&G funds, for assigned units monthly to ensure compliance with state and federal policies, rules and regulations, and any applicable internal rules.

• Resolves and/or develops recommendations for various issues and problems in regards to invoicing.
• Correspond with internal and external customers to resolve accounting and financial issues
• Interprets policies and procedures pertaining to accounts payable.
• Serves as a resource for others in resolving non-standard issues and problems.
• Coordinates and facilitates solutions with other team members.
• Works with staff to research encumbrances and determine status of work to be done.
• Makes certain that all purchase orders are closed out at year end.
• Ability to research and address questions from units in a timely manner.

• Reviews invoices for completeness and accuracy prior to processing.
• Maintains accurate records of all expenditures.
• Maintains files at all time for researching vendor payments and prevent possible double payment.
• Recommends changes when needed in filing of financial records.
• Purges files at year end.
• Maintains files based on University retention policies.
• Generate Accounts Payables reports, Expense Reports and other reports as requested.

• Utilizes University's financial packages (i.e. Banner, Aggie Mart) to facilitate verification of on-line requisitions, review of vendors paid daily, status of purchase orders and requisitions; systems are also used to research vendor data and verification of Facilities budgets.
• Advanced skills with Excel (or similar software).
• Demonstrated experience in the use of common office software (e.g., Microsoft Word, Outlook, and Excel)

• Accrued Vacation and Sick Leave for Eligible Employees
• Community Service Leave
• Blue Cross Blue Shield of NC - Health Benefits
• NCFlex - Vision, Dental, Flexible Spending Account, Life Insurance and more
• 12 Paid Holidays
• Teachers and State Employees Retirement System (TSERS)
• Optional Supplemental Plans - 401k, 403b, 457b and 457
• Employee Assistance Program (EAP)
• Campus Recreation Center Discount
• University Bookstore Discount