Administrative Assistant 1

Are you a highly organized and detail-oriented professional passionate about operations and team support? If so, consider becoming the backbone of our Corporation Bureau as an Administrative Assistant 1. This position gives you the opportunity to manage a wide range of administrative processes, including corporate and charity filings, research, meeting organization, scheduling, travel arrangements, timekeeping, and procurement. Take your administrative career up a notch with the Pennsylvania Department of State!

As an Administrative Assistant 1, you will be tasked with conducting in depth research, providing excellent customer service, and filing corporate and charities filings, ensuring that the information is accurate and in compliance with the pertinent sections of the law. You will have the opportunity to lead and facilitate the Corporation Bureau Advisory Committee (CBAC) annual meeting, ensuring members have been renewed, oaths have been received in advance of the meeting, coordinating the meeting transcripts, and preparing the agenda for all presenters. Work involves scheduling all outside meetings for the bureau as well as handling travel arrangements and processing timekeeping. Additional responsibilities include:

• Evaluating and processing applications
• Analyzing data and making recommendations on internal operations
• Preparing legislative reports
• Handling inquiries from the public
• Processing purchase requests

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.