Shipping and Receiving Coordinator 3/4

Company Profile:

Newport News Nuclear BWXT Los Alamos (N3B) manages the 10-year, $2.1 billion Los Alamos Legacy Cleanup Contract for the U.S. Department of Energy, Office of Environmental Management, Los Alamos Field Office.

N3B is a limited liability company owned by HII Nuclear Inc. and BWX Technologies, joined by our critical subcontractors Longenecker and Associates and Tech2 Solutions.

N3B brings operational discipline, proven approaches and predictable results to the Los Alamos Legacy Cleanup Contract.

Position Location:

This position is located in Los Alamos, New Mexico.

Los Alamos is a tight-knit mountain community that consistently ranks as one of Livability.com's Best Small Towns in America. The city is a top spot for outdoor enthusiasts as it has more than 120 hiking and biking trails, and residents enjoy easy access to the Pajarito Mountain Ski Area. Thanks to the University of New Mexico-Los Alamos' presence in the area, Los Alamos also has a college-town vibe that's a major draw for young professionals, families and retirees.

Position Summary

The Shipping and Receiving Coordinator verifies and keeps records on incoming and outgoing shipments and prepares items for shipment by performing the following duties to quality and productivity standards.

This position reports to the N3B Facility Support Manager.

Essential Duties/Responsibilities (may include, but are not limited to):

This position is responsible for a combination of manual and clerical shipping and/or receiving duties which may require the use of hand trucks, forklifts, and other devices, as well as computers to maintain data. Receives incoming materials or prepares materials for shipment. Verifies quantity, weight, and conformance of materials; prepares records of materials shipped and bills of lading; routes materials to destinations. May lay out, fabricate, and assemble nonstandard shipping crates and boxes, and prepare parts and tooling for special shipment. Additionally this position is responsible for:

• Use approved software to track, log, and/or verify shipments, as well as general reporting.
• Preparation of records of materials shipped and bills of lading
• Verifies and keeps records on incoming and outgoing shipments and prepares items for shipment
• Compare identifying information and count, weigh, or measure items of incoming and outgoing shipments to verify information against bills of lading, invoices, orders, or other records.
• Coordinate with Quality Assurance item inspections as required
• Determines method of shipment, utilizing knowledge of shipping procedures, routes, and rates
• Assist Accounts Payable with processing and coding shipping invoices for payment
• Performs inventory controls and keeps quality standards high for audits
• Determines and posts weights and shipping charges, and affixes postage
• Unpacks and examines incoming shipments, rejects damaged items, records shortages, and reconciles any deviations such as damages and shortages
• Maintains appropriate packing and shipping supplies
• Verifies work is performed in accordance with procedures and applicable Federal, State, DOE regulations
• Maintains the work area and equipment in a clean and orderly condition and follows prescribed safety regulations

Minimum Qualifications (Knowledge, Skills, Abilities):

Level 3:

• Ability to execute all facets of inventory management
• Ability to work within established policies and procedures, using independent judgement, ingenuity, and integrity.
• Ability to adapt to the changing needs in the department and organization
• Strong organizational skills
• Ability to manage and prioritize multiple tasks and responsibilities and meet high volume deadlines
• Experience working in a team environment with a strong safety culture
• Proficiency in MS Office (Word, Excel, PowerPoint and Outlook) required.

Education and Experience Required:

Level 3: High School Diploma or equivalent combined with 4 years relative experience. However, a combination of education and relevant experience wherein the knowledge, skills, and abilities to perform the position's duties and responsibilities have been adequately demonstrated is acceptable.

Level 4: High School Diploma or equivalent combined with 7 years relative experience. However, a combination of education and relevant experience wherein the knowledge, skills, and abilities to perform the position's duties and responsibilities have been adequately demonstrated is acceptable.

Business Associations:

Level 3: Contacts are frequent with individuals representing other departments and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of a sensitive nature.

Level 4: Contacts are frequent with individuals representing outside organizations and/or individuals of significant importance within the company. Contacts involve planning and preparation of the communications, requirement skill, tact, persuasion and/or negotiation to accomplish the objectives of the communication.

Impact:

Level 3: Errors may be difficult to detect and would normally result in loss of customer business, material, or equipment to resolve.

Level 4: Errors are very difficult to detect and would normally significant expenditures to resolve.

Working Conditions and Physical Requirements:

Normally assigned to perform work in an office and warehouse environment. Electrical, lifting, tripping, etc., hazards found in this environment. Job performance requires adequate visual acuity and manual dexterity for meeting the requirements of the discipline. Ability to lift 50 pounds.

Safety, Security, and Quality

While working to achieve N3B LLCC objectives, the Shipping and Receiving Coordinator will ensure all activities and operations are performed in a safe and deliberate manner to include protecting the confidentiality and integrity of Personally Identifiable Information (PII). This role will maintain required safety, security and operational training; assure procedural and regulatory compliance; and make safety, security and quality an integral part of every task; including taking the necessary steps to stop work if continuing the job is unsafe or compromises security.

Equal Opportunity

N3B is an equal opportunity employer. N3B will ensure no applicant for employment or employee is denied equal opportunity because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.