Executive Assistant Senior - Directors Office

Description

Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve.

Summary:
Serves as primary assistant to a Vice President, Associate Vice President or Chief Officer. Anticipates needs related to schedules and activities and provides administrative support to fulfill perceived needs.

This role has the option for hybrid (3 days on site and 2 days remote) or on-site 100%.

Responsibilities:

1. Serves as primary assistant to a combination of Associate Vice President, Vice President, and/or Chief Officer.

2. Manages multiple tasks with competing deadlines. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

3. Communicates, follows up and acts as a liaison regarding project and report data due to Vice President. Ensures agenda, power point and documents for discussion are distributed in advance to meeting attendees.

4. Screens telephone calls, visitors and appointments. Provides information or refers appropriately. Opens, reads and screens mail addressed to Executive. Responds to routine correspondence as instructed.

5. Schedules calendar commitments for executives. Arranges meetings, conferences and travel logistics for executives. Schedules for high-level executives.

6. Organizes Executive's files (electronic and paper). Ensures materials are readily accessible and that file maintenance is current. Maintains confidentiality of information.

Education Requirements:
* High School diploma or GED
Licensure/Certification Requirements:
* No licensure or certification required.
Professional Experience Requirements:
* Four years of high level administrative/office management experience; preferably in support of a vice-president or president of an organization.
Knowledge/Skills/and Abilities Requirements:
* Microsoft products: Outlook, Word, Power Point, communication and computer skills, time management, technical skills, calendar management, and meeting planning

Legal Employer: STATE

Entity: UNC Medical Center

Organization Unit: Director's Office

Work Type: Full Time

Standard Hours Per Week: 40.00

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

Salary Range: $24.13 - $30.17 per hour (minimum to midpoint) Pay offers are determined by experience and internal equity.

This is a State position employed by UNC Health Care System

Qualified applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email applicant.accommodations@unchealth.unc.edu if you need a reasonable accommodation to search and/or to apply for a career opportunity.