Position Overview
The Office of Academic Programs unit within Undergraduate Education, a division of Academic Affairs, supports the intellectual engagement and pursuit of learning through courses, resources, and programs that enable students to pursue their potential, navigate the university, establish connections, and maximize experiential learning opportunities so students can fully embrace their educational endeavors and prepare for a meaningful career and life.
The First-Year Course Coordinator is a vital part of the Academic Programs team, helping to support KU students' success through first-year courses. The first-year courses are designed to assist students with navigating the university, connecting with peers, staff, and faculty, exploring experiential learning and co-curricular activities, and establishing healthy financial and wellness habits. The coordinator will be responsible for maintaining course listings, coordinating instructor training and departmental events, responding to instructor/student questions and concerns, and supporting assessment efforts. The coordinator will work closely with the Assistant Director to ensure course instructors have the resources they need to make first year courses successful. In addition to their work supporting first-year courses, the coordinator will maintain relationships with campus partners to support first-year students' transition to KU.
Job Description
65% Course Enrollment Support
- Provide administrative support for all UNIV courses and FYS sections, including course and section creation in Enroll & Pay system, managing student databases, checking course rosters, distributing permission numbers, working with classroom scheduling, etc.
- Answer questions from students related to registration for courses and support academic advising team throughout new student orientation sessions; Attend and present at relevant academic advising meetings to keep advisors up-to-date on offerings
- Promote first-year course offerings at new student orientation sessions through presentations, event tabling, ordering promotional items, and distributing print materials
- Assist in the First-Year Seminar course proposal process by organizing proposals, confirming instructor eligibility, and communicating with department scheduling officers to schedule courses
- Design and develop print materials to advertise course offerings to students and advisors
- Respond to instructor and student concerns/issues and communicate with instructors regarding events, policies, etc.
20% Academic Programs Support
- Coordinate instructor offer letters/priors, instructor pay, and reimbursements
- Collaborate with Academic Programs Assistant Director to collect assessment data, instructor evaluations, and support projects related to the UNIV curriculum and First-Year Seminars
- Maintain relationships with campus partners (Student Affairs units, Libraries, Natural History Museum, Spencer Museum of Art)
- Maintain website as needed for Academic Programs courses
- Provide Canvas-related assistance for instructors as needed
- Participate in team meetings
- Process student submissions and degree applications and answer relevant questions for experiential learning certificates
10% Event and Instructor Training Support
- Coordinate instructor trainings, including scheduling meeting space, ordering catering, organizing print materials, and ensuring appropriate technology is available
- Support departmental events, including scheduling event space, ordering catering, organizing print materials and technology, and communicating with Event Services
5% Other duties as assigned
- Actively Participates in professional development activities to promote learning and growth.
- Handles special projects and assignments from the supervisor
Position Requirements
This position is hybrid - working three days in office at the Lawrence, KS campus and two days remotely
Required Qualifications
- Master's degree OR Bachelor's degree plus three years related experience.
- Ability to work successfully as a part of a team as evidenced by past work experiences and in application materials
- Strong communication, organization, and planning skills as evidenced by past work experiences and in application materials
- Computer skills in a PC/Windows environment including MS Word Suite as demonstrated by application materials and previous experience.
- Excellent written communication skills and attention to detail as demonstrated by application materials.
Preferred Qualifications
- Experience managing educational programming, especially in a higher education environment, as evidenced in application materials.
- Experience in building collaborative relationships/partnerships, as evidenced in application materials.
- Experience or knowledge of University of Kansas policies, systems, and facilities, as evidenced in application materials.
- Experience coordinating and implementing academic workshops, seminars, and group activities, as evidenced in application materials.
Additional Candidate Instructions
A cover letter addressing how required and preferred qualifications are met
Resume or curriculum vitae
Contact for three professional references
Only complete applications will be considered.
Application review begins Monday, March 3, 2025, and will continue until a qualified pool of applicants is identified.
Contact Information to Applicants
Rachel Davis, rachelkdavis@ku.edu
Advertised Salary Range
51,000
Work Schedule
Monday through Friday 8am to 5pm (occasional nights and weekends)
Application Review Begins
Monday March 3, 2025
Anticipated Start Date
Sunday March 30, 2025
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University of Kansas
Feb 21, 2025