Administrative Clerk (Engineering & Public Works) part-time

VILLAGE OF SCHAUMBURG

Human Resources Department

101 Schaumburg Court,Schaumburg, IL 60193

http://www.schaumburg.com/

NOW ACCEPTINGAPPLICATIONS FOR THE POSITION OF:

Administrative Clerk (Engineering & Public Works) part-time

Interviews will be conducted as applications are received. This position will remain open until filled.

JOB SUMMARY:

This position involves handling various administrative tasks, including data entry, maintaining filing systems, and updating records. Responsibilities include answering phone calls, directing inquiries, and providing general support. The role requires strong organizational skills and attention to detail to ensure smooth daily operations.

JOB DUTIES:

1. Answer incoming calls, provide standard information, address concerns, and route calls to the appropriate departments for resolution.

2. Scan procurement card statements and invoices, ensure proper documentation of account and work order numbers, and verify accuracy for accounting purposes.

3. Gather information from supervisors to compile and submit the department's monthly reports within established deadlines.

4. Collect and process water meter rental documents, calculate reimbursements owed to contractors, and ensure payments to the Village are processed accurately.

5. Assist supervisory staff with preparing administrative documents, including typing moderately complex material, ensuring accuracy, and preparing routine correspondence.

6. Create and format department-specific forms and templates to streamline internal processes.

7. Assist with organizing and restocking office supplies as needed.

8. Copy, sort, collate, and file documents as required to maintain organized office records.

9. Perform other clerical tasks and responsibilities as needed.

Provide backup for other clerical roles as necessary. Occasionally service office copiers and related equipment.

QUALIFICATIONS:

1. Education equivalent to a high school diploma.

2. A minimum of six months of experience in general office work or customer service.

3. Proficiency with current computer technology, job-specific software, and customer service systems.

STARTING SALARY RANGE: $18.75 - $20.90 per hour working up to 19 hours per week. Salary dependent on qualifications. The salary range for this position is $18.75 - $27.34.This position is represented by a union; you may refer to the AFSCME collective bargaining agreement available on our website.

Please attach as part of your application all necessary documents verifying that you meet the minimum qualifications for the position.

BENEFITS:

Part-Time employees are not eligible for benefits.

ABOUT THE VILLAGE OF SCHAUMBURG:

The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. Our employees work to serve the residents and strive to make Schaumburg the best community it can be.

Our Core Values are the heart and soul of how we operate. Customer service, integrity, respect, teamwork, and trust are the values we dedicate ourselves to with the goal of providing excellent services and programs to meet the needs of our community and those within our organization. They guide our actions and serve as the framework for the decisions and contributions we make every day - at every level. Each member of the Schaumburg team is valued, belongs and provides essential services to the residents, visitors, and businesses of Schaumburg. We are proud of the rich diversity of the Schaumburg community, and we want employees to bring their own unique capabilities, experiences, and characteristics to their work in serving the community. The characteristics of humility, empathy, respect, and open-mindedness are cornerstones of our organizational culture. The success of the village depends on our employees, and we are committed to helping employees continue growing and developing in their careers.

SELECTION PROCESS:

The candidate screening process may consist of an application review, skills testing, employability assessment, interviews, reference checks, and other job-related testing or verifications. Chosen candidates will be subject to a background and criminal history investigation, and qualifying pre-employment medical examination and drug screen (including cannabis).

Individuals requesting reasonable accommodations under the Americans with Disabilities Act to complete the application process should contact the Human Resources Department at 847-923-3900.

The Village of Schaumburg is an Equal Opportunity Employer