Business Services Coordinator

University of North Carolina Charlotte

$38,514 - $50,000

United States, North Carolina, Charlotte

Feb 24, 2025

Business Services Coordinator

Please see Special Instructions for more details.

For Additional information please reach out to Ann Jolly - ajolly1@charlotte.edu

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	002031
NC Salary Grade Equivalency	GN07
Classification Title	Business Services Coordinator - Journey
Working Title	Business Services Coordinator
Salary Range	$38,514 - $50,000
Anticipate Hiring Range	$38,514 - $48,143
FLSA Status	Non Exempt
Division	Academic Affairs
Department	College of Education (Col)
Work Unit	School & Community Partnership
Work Schedule	8:00am - 5:00pm; Monday - Friday This position may be eligible for a telework schedule once onboarding into position is complete and with supervisor approval.
Primary Purpose of Position	Serves as an office manager and performs advanced office duties, including data management, budget, and faculty support. Supervises two full-time Administrative Associate and/or Specialist and student worker(s).
Minimum Education/Experience	Required Minimum Qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. University Preferred Qualifications: Four year degree in a related business function and one year of experience in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and experience.
Essential Job Duties	Managing the OSCP budget using University financial systems (Banner, 49erMart, PCard, Concur eCommerce); manage payroll for office assistants; preparation of financial statements and reports, including grants, state, and discretionary accounts; manage and monitor faculty/staff travel, mileage expenditures; manage and reconcile internal and external budgets (state, grant, discretionary); management of payments via EPAFs, honorariums, and stipends; primary administrator for the OSCP placement database; manage partnership agreements/MOUs; references established resources when communicating decisions; provides excellent customer service to internal and external stakeholders; authors accurate emails, office communications, reports to stakeholders; communicates policies and procedures accurately to stakeholders; facilitates work among office staff; prioritize work flow among the office staff; manages the office calendar.
Other Work Responsibilities	Reviewing contracts for events; maintain record of clinical educators, training, required documents, and estimated pay; assess office needs against budget allotment; equipment and materials procurement; observe standard operating procedures for survey data; observe standard operating procedures for survey data; coordination of the office calendar; respond to stakeholder questions and concerns related to student teaching placements; records minutes for meetings (P-12 Advisory Board, OSCP, etc); train office assistants; provides on-boarding to new faculty and staff; facilitates the distribution of technology, supplies, resources, and keys in the unit.
Departmental Preferred Experience, Skills, Training/Education	Associate degree or higher Three years of progressive office experience, including supporting financial and budget-related tasks Experience with Excel (intermediate proficiency required, advanced preferred). Experience with Banner, 49er Mart, Google Suite, Sonia Student Placement system, and advanced skills in Microsoft Suite applications. General knowledge of accounting principles. Strong financial report development, and presentation skills. Excellent organizational skills. Detail-oriented with the ability to multi-task. Resourceful, able to research and work independently, and a team player. Excellent verbal and written communication skills with all University personnel and partners.
Necessary Licenses or Certifications
Work Location	COED 139
Posting date	02/24/2025
Closing date	03/09/2025
Proposed Hire Date	03/24/2025
Contact Information
Special Notes to Applicants	For Additional information please reach out to Ann Jolly - ajolly1@charlotte.edu The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the *finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.* Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
What key qualities or skills do you believe are essential for success in a business coordinator role, and how have you developed those qualities in your current or previous experiences?

(Open Ended Question)
*
What aspects of a business coordinator role are most interesting or motivating, and why?

(Open Ended Question)
*
Have you completed any training or do you have any experience with Google and Microsoft Office Suite i.e. Word, Access, Excel, PowerPoint? Please explain.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents