Unit Admin/Specialist Casual

Rutgers University

United States, New Jersey, Newark

Feb 25, 2025

Position Details

Position Information

Recruitment/Posting Title	Unit Admin/Specialist Casual
Posting Number	25TM0066
Department	Newark Chancellor's Office
Overview	The Rutgers University-Newark, Office of Global Initiatives and Experiential Learning designs, facilitates and supports short-term field study and high impact program opportunities that prepare students to be global-minded professionals, scholar-practitioners, and community-engaged social change agents
Posting Summary	Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the Office of Global Initiatives and Experiential Learning ( GIEL). This position reports to the Executive Director of the Office of Global Initiatives and Experiential Learning. The Program Coordinator II works independently with minimal instruction and oversight from the Executive Director of GIEL; he/she has the authority to develop and implement administrative procedures and policies. He/she performs professional work that requires knowledge of general administrative and office management principles as well as specific knowledge of University policy and procedures. This position is responsible for and not limited to the following: Coordinates travel itineraries and logistics with partner universities, host country, ground coordinators and vendors (i.e. travel documents, ground transcriptions, food, lodging, lectures, tours) Organizes and maintains office records and databases, tracks office supply inventory and ensuring replenishment as needed, organizes meetings, and schedules conference room space. At the direction of the Executive Director, this position will provide support for projects and programs; prepares reports and communications, compile research, organize data and prepare spreadsheets. Processes all GIEL invoices, contracts and expenses. Coordinate multi-media branding and marketing campaign. Recruits, on boards, trains and supervise student employees, interns and volunteers. Coordinates program logistics for co-curricular calendar. Exercises a high level of discretion and act in a professional manner in the performing of his/her responsibilities. Completes other assignments consistent with the mission, vision, role, and goals of the Office of Globally Engaged Experiential Learning. Other duties as assigned.
Position Status	Full Time
Hours Per Week	37.5
Daily Work Shift
Work Arrangement	Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position requires a fully on-site work arrangement.
FLSA	Nonexempt
Position Salary	$20 - $25 per hour
Payroll Designation	PeopleSoft
Benefits	Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Terms of Appointment	Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience	Requires a Bachelor's degree in a related field, or an equivalent combination of education and/or experience. Requires up to two years relevant experience in an administrative function, good communication and interpersonal skills, and computer literacy.
Certifications/Licenses
Preferred Qualifications	Experience with Rutgers systems (I.e., Cornerstone) and Rutgers budgeting. Experience with website maintenance. Comfortable working in a multilingual and multicultural environment.
Required Knowledge, Skills, and Abilities	Requires a Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, and report writing principles and practices. Experience in an administrative function, excellent communication skills, and expert knowledge of relevant computer software. Proficient in Microsoft Office Suite (particularly Word, Excel and PowerPoint). Demonstrates ability to multi-task and work in a fast paced setting under multiple deadlines.
Equipment Utilized	Regularly uses computer equipment, and software programs including the Microsoft Office Suite (including Word, Excel, and PowerPoint), Drupal (for website management), as well as Rutgers-specific programs.
Physical Demands and Work Environment	Program Set-Up: Carrying boxes with promotional material, setting up tables and chairs for medium size events (50-100ppl) and managing office supplies/storage space.
Special Conditions

Posting Details

Posting Open Date	02/24/2025
Posting Close Date	05/25/2025
Open Until Filled	No
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement