Accounts Receivable Specialist

Bring your passion for change and out of the box thinking to help our team become the #1 Premium Chocolate Company in America.
In the role of Accounts Receivable Specialist, you will be responsible for performing a variety of analysis, billing, and collection-related functions while also driving the billing close and providing administrative support to other areas of the Accounting team.

*Manage (own) the daily invoicing process and lead communication with cross-functional teams to resolve billing discrepancies.
*Responsible for intercompany invoicing, ensuring posting to the appropriate GL accounts and reconciliation with other entities.
*Review and analyze return documents and apply credit memos and freight claims, to ensure correct Net Trade Sales (NTS) are recorded.
*Responsible for the posting of trade settlements and their reconciliation with other systems in order to ensure data and system integrity.
*Investigate overdue trade receivable and report on collection efforts.
*Work with customers and our Sales team to secure payments, which includes performing research, working to resolve issues with OS&D and/or pricing, and arranging payment plans, when needed.
*Leads customer communications regarding invoices, proof of deliveries, aging reports, etc.
*Manages changes to customer data base to maintain and communicate accurate customer information for billing and collections purposes.
*Maintain tax exempt resale certificate files for compliance with rules and regulations.
*Manage the monthly billing close and liaise with cross-functional teams to ensure all orders shipped during the closing period are complete and accurately recorded.
*Compile various month-end reports and process journal entries, as needed.
*Lead calculation of monthly base commission for broker partners.
*In charge of cross-functional reporting and analysis requests.
*Provide and coordinate information requests regarding AR projects, company/department objectives, and external audits.
*Support customer deduction review, dispute and collection process.