Design Programs Coordinator

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Weekly Scheduled Hours:

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Job Details:

As the largest undergraduate program in the College of Fine Arts, the School of Design and Creative Technologies (SDCT) at The University of Texas at Austin has become a national leader in design, design thinking, game design, and creative technology innovation during its five-year tenure. Home to three undergraduate degrees, two graduate programs, a robust bridging discipline certificate, The Center for Integrated Design and over 20 faculty, the Department of Design and Department of Arts and Entertainment Technologies make up the School of Design and Creative Technologies. We seek a curious, proactive collaborator to continue the SDCT's mission of growth and innovation.

Benefits package:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

This job description may not include all assigned duties, responsibilities, or aspects of the job described.Even if you don't qualify or have specific experience in every facet of this role, we encourage you to apply for any role you're personally interested in and excited to drive positive change at the College of Fine Arts.

The Design Programs Coordinator works to support the academic and administrative operations for the Center for Integrated Design (CID), the MA in Design for Health program, and the Graduate MFA program. This role is the operational backbone of these programs, managing course scheduling, enrollment processes, data analysis, and budget oversight to optimize program efficiency. By facilitating smooth coordination between faculty, students, and leadership, the position enhances interdisciplinary collaboration and supports innovative academic experiences within the Department of Design.

• Academic Program and Course Coordination: Collaborate with Department of Design leadership, program heads, and faculty to plan and coordinate academic offerings for the Center for Integrated Design (CID), MA in Design for Health, and Master of Fine Arts in Design programs. Support department leadership and program heads in assigning courses to faculty and lecturers, while coordinating with instructors to align with academic and program goals.

• Operational Coordination: Manage operational and logistical needs, including identifying classroom technology needs for courses and working with external contacts to schedule spaces and transportation for off-campus course offerings. Oversee facilities needs in partnership with the Senior Administrative Associate for the School of Design and Creative Technologies (SDCT), including managing deliveries and addressing maintenance issues. Act as a point of contact for cross-departmental coordination involving shared spaces and resources.

• Faculty and Student Support: Provide comprehensive administrative support to faculty and student workers to ensure smooth program operations and academic success. Key responsibilities include assisting with faculty hiring processes and onboarding; coordinating TA and AI assignments to meet program needs; addressing faculty and student inquiries related to registration, program policies, and course logistics; and managing classroom, technology, and event logistics. Facilitate clear and efficient communication between faculty, staff, and program leadership to resolve operational challenges and ensure alignment with academic goals.

• Data and Program Budget Management: Organize and maintain data archives on enrollment trends, student demographics, and other key metrics. Analyze and report on data, creating visualizations and presentations to communicate insights that support strategic decision-making and align with program goals. Work with the Department leadership to develop, track, and report on budgets and expenses for Department programs and initiatives. Collaborate with the College of Fine Arts Business Affairs office to manage program business expenses and ensure compliance with financial policies.

• Bachelor's degree

• Minimum of five years of experience in program coordination, course scheduling, or academic administration.

• Proficiency in data analysis and visualization tools (e.g., Excel, Tableau).

• Strong organizational and project management skills.

• Excellent written and verbal communication abilities.

Relevant education and experience may be substituted as appropriate.

• Familiarity with FaSET, Canvas, and other academic tools.

• Experience with student registration processes and enrollment management.

• Knowledge of academic policies and compliance requirements.

$53,000 - $56,000

• Work is performed in a standard office environment.

• Repetitive use of keyboard at workstation.

• Work outside normal business hours, including evenings and weekends, is required on a periodic basis.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.