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Administrative Assistant II - Corrigan Mental Health Center (Fall River, MA)

UMass Med School
United States, Massachusetts, Fall River
Jul 01, 2025

Administrative Assistant II - Corrigan Mental Health Center (Fall River, MA)
Minimum Salary

US-MA-Fall River
Job Location

1 week ago(6/23/2025 4:49 PM)




Requisition Number
2025-47767

# of Openings
1

Posted Date
Day

Shift
Non Exempt

Exempt/Non-Exempt Status
Non Union Position-W25-Non Unit Classified



Overview

POSITION SUMMARY:

Under the general supervision of the Manager/Department Head or designee, the Administrative Assistant II coordinates and performs a variety of confidential and complex administrative duties independently with minimal direction.



Responsibilities

ESSENTIAL FUNCTIONS:

    Coordinate and perform complex, and varied administrative tasks requiring a high degree of independent action and the setting of priorities and procedures.
  • Prepare and/or update correspondence, memoranda, agendas, handouts, website updates, and reports, etc.
  • Record, prepare, and distribute minutes
  • Maintain calendar(s)
  • Assist employees with onboarding, training, and answer operational questions within the scope of duties
  • Assist with the processing of payroll, personnel action, and other human resource related forms
  • Perform data entry and generate reports
  • Organize information into spreadsheet format from data collection. Generate reports in preparation for analysis and graphical display from spreadsheets and databases
  • Arrange travel logistics and coordinate schedules. Complete travel advance and authorization forms.
  • Maintain travel records
  • Schedule or arrange for conferences, meetings, interviews, appointments, retreats, events, or similar activities
  • Review expense reports. Submit voucher forms with appropriate receipts and information for reimbursement
  • Process and track documents such as invoices, payments and requisitions. Follow up on payments. Reallocate purchases when necessary
  • Answer phones and screen calls. Provide information independently and respond to complex questions
  • Greet visitors; ascertain their needs and provide information
  • Review, sort, distribute, and file a variety of material. Identify priority items and route accordingly
  • Order and maintain office and other department supplies
  • Answer e-mails and respond to routine correspondence
  • Perform other duties as required.


Qualifications

REQUIRED QUALIFICATIONS:

  • HS Diploma or equivalent
  • 5-7 years of related experience
  • Proficient in Microsoft Office products and software
  • Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
  • Ability to prioritize and problem solve


Additional Information

The work location for this position is Corrigan Mental Health Center in Fall River, MA. This is a hybrid position with the opportunity to work 4 days per week in the office and 1 day per week at home.

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