Department Administrator - Pharmacology and Toxicology

Position Description:

Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities. That's why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).

Reporting to the Department Chair, the Department Administrator for Pharmacology and Toxicology will provide strategic leadership and direct the administrative and financial activities of a large basic science department to include all financial, human and physical resources needed to carry out departmental goals effectively and efficiently. The Administrator partners with and/or advises the chair and faculty on departmental affairs; ensures that the department maintains compliance with all MCW policies; and serves as a representative of the department by attending meetings and collaborating with the Dean's office, other MCW administrators, and external entities.

Primary Responsibilities

• Work in partnership with the chair on strategic planning, recruitment and disciplinary practices, and institutional and inter-institutional negotiations. Build strategic relationships with other academic units on campus to grow specific research and educational programs.
• Responsible for development of department administrative operations to include information systems, grant and contract development and negotiations, as well as system design and development to support all department functions across institutional missions.
• Develop and maintain annual budget. Monitor expenditures in relation to established budget, develop budget controls and reports, and analyze data trends to create long-range forecasts and identify opportune areas of research investment.
• Develop and monitor strategic long- and short-term program and space planning including faculty, student, and postdoctoral fellow recruitment, research program strategy and investments, and facility design. Set priorities and goals to optimize space usage, extramural funding, and Blue Ridge rank.
• Develop and monitor administrative infrastructure to support all department HR operations to include staffing levels, compensation plan, organizational development, recruitment and retention, and team building.
• Develop and monitor systems for auditing and tracking financial matters. Monitors department compliance of operational policies and procedures. Work with department faculty regarding grant application development, adherence to budget guidelines, and opportunities for extramural funding
• Integrate and coordinate department activities with MCW administration, internal and external entities. Negotiate contracts as required.
• In conjunction with Department Chair, develop and assess internal and external partnership opportunities.

Preferred Schedule:



Full-time role with expectations for coverage during core business hours and flexibility required as necessary to accommodate business needs.

Position Requirements:

Knowledge - Skills - Abilities

• Excellent oral and written communication skills are essential.
• Ability to set and communicate priorities, effectively planning and organizing the work of the group.
• Strong critical thinking, problem solving and attentiveness to detail required.
• Applies education, training, and work experience to improve the performance of the organization.
• Leads by setting an appropriate example.
• Ability to successfully manage stressful situations and change effectively.
• Ability to foster teamwork.
• Ability to clearly communicate information necessary for business success.
• Delegates work effectively.
• Ability to maintain confidences.
• Demonstrate personal integrity in all interactions.

Specifications

Appropriate experience may be substituted on equivalent basis

Minimum Required Education: Bachelor's degree

Minimum Required Experience: 7 years

Preferred Education: Master's degree

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Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at https://www.mcw.edu/departments/office-of-diversity-and-inclusion.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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