Administration Manager

The Gist

The Administration Manager plays a key role in supporting executives by handling administrative

details, directing & managing projects, company events & calendaring, fielding communication on behalf of our CEO, Leadership team, and coordinating the administrative team/front office staff.

What You'll Do

• Coordinate and schedule Leadership Team meetings.
• Plan and coordinate internal company events, including but not limited to: Town Hall meetings, team- building events, holiday parties, and other gatherings to strengthen employee connections.
• Identify and act on opportunities to enhance culture and connection among local and remote teams.
• Align all internal and community events to the communication principles set by Corporate Affairs and Internal Communications.
• Implement a beer donation strategy aligned with company's philanthropic and brand awareness goals.
• Source and manage vendors and service providers to support event planning and daily operations.
• Maintain accurate records of donations, inventory, and distribution logistics.
• Manage incoming donation requests, vet recipients, and ensure alignment with company values and legal guidelines.

• Coordinate projects in support of the Leadership Team members as needed.
• Maintain administrative operations' procedural documentation, to ensure consistent performance of routines.
• Arrange and coordinate: travel, meetings, hotel, dinners during Leadership off-sites and when multiple members of leadership are traveling together.
• Notify Leadership on a weekly basis of upcoming key events, meetings, travel, and visitors to the brewery.
• Assure discreet handling of sensitive, confidential matters involving people or corporate strategy.
• Handle inquiries in a professional and courteous manner, in person, on the telephone or via e-mail; arrange "callbacks" for executives as needed.
• Provide executives with appropriate back-up materials for callbacks.
• Manage administrative information/storage/document retrieval systems.
• Assist in the preparation and control of employee engagement & administrative support budgets.
• Coordinate administrative team / front office staff.
• Other duties as assigned.

What We're Lookin' For

• Proven experience in event coordination and office management, preferably in a fast paced, creative environment.
• Strong project management skills with an eye for detail and a proactive approach.
• Excellent communication and interpersonal skills, with the ability to work effectively across teams and build relationships.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and capable of learning new tools and programs quickly.
• Ability to manage budgets and negotiate contracts with vendors. Positive, professional, and approachable demeanor. Adept at problem-solving and navigating fast-paced environments