Tyler Pipe - Payroll Administrator

The Payroll Administrator oversees all payroll processes to ensure accurate and timely employee compensation. This role collaborates with frontline supervisors to verify time sheets, maintain compliance, and train them on timekeeping procedures. Additionally, it works with Human Resources to track attendance, generate reports, and address employee inquiries while managing all aspects of the company's HRIS and payroll systems.

Based on the founding principles of McWane in 1920, it is expected that all team members will know and exhibit the eight principles of The McWane Way: Safety, Environment, Leadership, Accountability, Excellence, Trust, Teamwork, and Communication as well as the values and behaviors supporting these principles.

• Process payrolls for all employees, ensuring accurate earnings calculations, deductions, taxes, and compliance with regulations.
• Work closely with frontline supervisors to verify time sheet approvals and ensure accurate tracking of hours worked, overtime, and special pay categories.
• Train supervisors on timekeeping procedures, payroll policies, and HRIS system navigation to improve accuracy and efficiency.
• Administer and maintain all levels of the company's HRIS and payroll systems, ensuring proper setup, data accuracy, and troubleshooting as needed.
• Collaborate with Human Resources to track employee attendance and generate reports based on supervisor-submitted time sheets.
• Assist Human Resources in maintaining accurate employee records, ensuring payroll reflects approved leave, paid time off, and compliance with policies.
• Maintain a high level of respect and responsiveness in handling employee inquiries related to employment, pay, approved leave, and deductions.
• Calculate and process additional pay, including incentive wages, holiday pay, jury duty, bereavement pay, and other special pay categories.
• Manage payroll adjustments for terminations, pay shortages, and lump-sum retirement payouts.
• Ensure compliance with company policies and labor laws regarding payroll taxes, deductions, and reporting.
• Oversee court-ordered deductions such as child support, tax levies, and wage garnishments.
• Coordinate payroll cycles, meet deadlines for payroll processing, tax filings, and required reporting.
• Distribute W-2 forms and maintain payroll records for compliance and audits.
• Address and resolve payroll discrepancies by working proactively with employees, supervisors, and Human Resources.
• This job description is intended to convey information essential to understanding the scope of the Payroll Administrator position. Duties and responsibilities may vary based on the organization's needs and may be subject to change over time.

• Bilingual strongly preferred but not required.
• Associate or bachelor's degree in accounting, finance, human resources, or a related field preferred; equivalent experience considered.
• Minimum 3-5 years of payroll processing experience with a strong understanding of payroll systems and labor laws.
• Experience in training and supporting supervisors on timekeeping and payroll procedures.
• Proficiency in HRIS systems, payroll software, and Microsoft Office Suite (Excel, Word, Outlook).
• Strong analytical, problem-solving, and organizational skills with high attention to detail.
• Excellent communication and interpersonal skills to foster positive relationships with employees, supervisors, and Human Resources.
• Ability to manage multiple tasks, meet deadlines, and maintain confidentiality in handling sensitive payroll information.

All your information will be kept confidential according to EEO guidelines.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

McWane is a Federal VEVRAA contractor, and an Equal Opportunity Employer committed to providing equal employment opportunity in all employment practices. McWane will not discriminate against any applicant for employment because of their race, color, religion, sex, national origin, age, sexual orientation, disability, veteran or service member status, marital status, citizenship status (In IL - sex, including same sex, ancestry, order of protection status, physical or mental disability, military status, pregnancy, unfavorable discharge status, genetic information), (In IA - gender identity), (In CA- gender identity or expression, and genetic information) or any other category protected by federal, state or local law.