Extension Professional I (Program Coordinator, 4-H Support)

University of Arizona

life insurance, vision insurance, sick time

United States, Arizona, Tucson

Mar 14, 2025

Extension Professional I (Program Coordinator, 4-H Support)
Posting Number	req22188
Department	Agric Extension Administration
Department Website Link	https://extension.arizona.edu
Location	Main Campus
Address	1140 E South Campus Dr., Forbes Bldg, Tucson, AZ 85719 USA
Position Highlights	This position will work closely with and provide direct administrative and program support to the Associate Director, 4-H Youth Development (including but not limited to clientele communication and calendar scheduling). Will assist with the management of the administration and finance portfolio of the state 4-H Youth Development office. Additionally, this position will provide logistic support for several youth trips. This position will implement and support high-quality research-based volunteer and positive youth development 4-H programs that enhance youth-adult engagement and expand community collaborations. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities	Administrative Support: Coordinates daily operations and activities of 4-H and assigned projects including determining priorities under direction from 4-H leadership Coordinates and overseeing assigned workshops, meetings or conferences, logistics, scheduling and speaker/participant communications and travel * Works closely with the 4-H Associate Director to manage his travel, calendar, and reporting deadlines. Financial Support: * Assists the 4-H director to prepare and/or draft periodic reports, financial statements and records on 4-H program activities, progress, status or other special reports for management through the UAccess system; oversees data collection; prepares or assists in preparation of proposals and/or funding continuation from outside sponsors, coordinates closely with Extension Business Office; and prepares first drafts of 4-H communications and coordinates the process from development through distribution. * Processes 4-H staff travel (authorizations, expense claims, travel advances, etc.); processes all 4-H reimbursements; reconciles 4-H PCard charges, performs monthly expense reconciliation as needed; and monitors program expenditures ensuring that budget allocations are not overspent; maintains close working relationship and confers with Extension Business Office, 4-H Youth Development Foundation and other units to assist in facilitation of departmental and/or programmatic accounting and expense reports. * Other duties as assigned County and Membership Support: * Monitors the 4-H membership enrollment online database by ensuring relevant activity data is secured and entered as appropriate; and producing data reports as needed for 4-H leadership. * Provides county staff, youth and volunteers with technical advice, problem solving assistance, answers to questions, and interpretation of program goals and policy; refers to appropriate person when unable to respond. * Interacts and maintains liaison with volunteers, faculty, staff and outside/community agencies in facilitating program objectives; and coordinates 4-H activities with interrelated activities of other units within the university, or outside programs to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications. Activity Support: * Coordinates assigned projects in collaboration with 4-H staff, including drafting meeting agenda and materials, recruitment, support to selected committees, communications, scheduling activities. * Participates in meetings and conferences pertinent to area of responsibility and as directed. * Other duties as assigned Knowledge, Skills, and Abilities: * Demonstrated ability to support or design, implement, and evaluate educational and engagement events in a collaborative environment. * Demonstrated ability to establish plan of work and create strategies to improve team functionality and customer service experiences in ambiguous environments. * High competency in people related skills in regard to logistics, problem analysis, conflict management, communications, human relations, and leadership development. * Demonstrated ability to use current computer technology and distance-bridging technologies to expand learning opportunities. * Demonstrated ability managing budgets and utilizing grants and contracts.
Minimum Qualifications	Bachelor's degree or equivalent advanced learning attained through professional level experience required. 1 year of relevant work experience required.
Preferred Qualifications	Experience with budgeting and financial transactions. Experience with youth organization policy and procedure. Experience with recruiting and program enrollment.
FLSA	Non-Exempt
Full Time/Part Time	Full Time
Number of Hours Worked per Week	40
Job FTE	1.0
Work Calendar	Fiscal
Job Category	Agriculture and Extension
Benefits Eligible	Yes - Full Benefits
Rate of Pay	$20.33 - $25.41
Compensation Type	hourly rate
Grade	5
Compensation Guidance	The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Grade Range Minimum	$20.33
Grade Range Midpoint	$25.41
Grade Range Maximum	$30.49
Career Stream and Level	PC1
Job Family	Extension
Job Function	Agriculture & Extension
Type of criminal background check required:	Fingerprint criminal background check (security sensitive due to job duties)
Number of Vacancies	1
Target Hire Date	5/12/2025
Expected End Date
Contact Information for Candidates	Jennifer Gardner Smith jmgardne@arizona.edu
Open Date	3/13/2025
Open Until Filled	Yes
Documents Needed to Apply	Resume and Cover Letter
Special Instructions to Applicant	Documents required are a cover letter and resume.
Notice of Availability of the Annual Security and Fire Safety Report	In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.