Division Operations Administrator - Computing

Join us and make YOUR mark on the World!

Are you interested in joining some of the brightest talent in the world to strengthen the United States' security? Come join Lawrence Livermore National Laboratory (LLNL) where our employees apply their expertise to create solutions for BIG ideas that make our world a better place.

We are committed to a diverse and equitable workforce with an inclusive culture that values and celebrates the diversity of our people, talents, ideas, experiences, and perspectives. This is essential to innovation and creativity for continued success of the Laboratory's mission.

Pay Range

$91,320 - $111,840 Yearly at the A01.2 level

$109,530 - $134,100 Yearly at the A01.3 level

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employee's position within the salary range will be based on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs.

We have an opening for a Division Operations Administrator to direct personnel administration activities. You will be a key part of our team's division business operations and activities, strategically supporting the workforce goals and managing all hiring activities, leading a team of administrative staff that supports a variety of people and projects. This position is in the Computing Principal Associate Director's Office and will be assigned to one or more Computing divisions.

This position offers a hybrid schedule, blending in-person and virtual presence. You may have the flexibility to work from home one or more days per week.

The position will be filled at the A01.2 or A01.3 level depending on your qualifications. Additional job responsibilities (outlined below) will be assigned if selected at the higher level.

In this role you will

• Plan, execute, and/or provide oversight to a variety of workforce, operational and organizational requirements, and activities on administrative matters.
• Direct and oversee non-exempt administrative staff to include hiring, training, coaching, mentoring, career development, disciplinary actions, performance appraisals, coordinating work assignments, and participating in alignment and salary activities.
• Independently investigate and identify solutions to administrative and personnel matters.
• Partner with hiring managers to understand strategic workforce goals and job requirements.
• Assist managers with writing job postings, reviewing applicants, scheduling interviews, building hire packages, and coordinating internal transfers.
• Oversee day-to-day hiring activities and process flow; establish and maintain electronic tracking and record-keeping, and regularly report status of administrative and operational hiring activities.
• May oversee the postdoctoral program and collaborate on foreign national paperwork and immigration issues.
• Independently research, create, and interpret personnel policy and make recommendations to hiring managers including ensuring compliance with procedures, regulations and laws, and leading the implementation of corrective actions.
• Represent Computing on work-related committees and lead projects to assess, set and establish protocol and procedures for Computing.
• Perform other duties as assigned.

In Addition at the A01.3 Level

• Identify strategies and goals for the team to ensure success criteria is clearly defined. Influence direction and drive action across the team to deliver high quality operations, service and collaboration efforts with stakeholders.
• Participate in business, workforce, operations and strategic planning activities relating to compliance, personnel, and operations as a member of the management team.
• Analyze and interpret HR requirements/guidance and determine and pursue courses of action to obtain results. Investigate and recommend appropriate courses of action to managers and supervisors on administrative and personnel matters.

• Experience leading and/or supervising employees and team building skills. Ability to take initiative and build productive relationships.
• Knowledge and understanding of the recruitment and hiring life cycle process, including working with recruiters, serving as a liaison with the HR team, and/or facilitating hire packages.
• Experience coordinating and prioritizing high volume requests, working in a dynamic environment, and developing inventive solutions to unique administrative and operational challenges.
• Experience working on organizational projects and experience researching, interpreting, and applying related policies and procedures.
• Advanced interpersonal skills with the ability to be a strong team player as well as confidentially handle sensitive hiring and personnel information with tact, discretion, and mature judgement.
• Advanced problem-solving and decision-making skills to anticipate, identify, and independently recommend appropriate actions and solutions to complex administrative problems.
• Ability to work independently with the aptitude to assume responsibility and make decisions with minimal guidance within a multidisciplinary team.

In Addition at the A01.3 Level

• Associate of Arts degree in a business or operational area or the equivalent combination of education and related experience.
• Experience identifying and analyzing opportunities for improvement and solving problems strategically.
• Advanced supervisory experience with demonstrated leadership and team building skills to effectively build and manage exempt and/or non-exempt administrative personnel who support multidisciplinary groups.
• Experience with performance management, alignment, goal setting, and/or salary management.

Desired Qualifications

• Experience working with postdoctoral programs and/or immigration issues.
• Experience working with foreign travel processes and procedures.
• Knowledge of LLNL business applications and processes such as LAPIS, SMARTRECRUITERS, CAT, LEAP, TIME, VTS, FTS and/or LTRAIN
• Knowledge and understanding of Computing's processes and procedures.

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position, open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory?

• Included in 2025 Best Places to Work by Glassdoor!
• FlexibleBenefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our core beliefs - visithttps://www.llnl.gov/inclusion/our-values

Security Clearance

This position requires a Department of Energy (DOE) Q-level clearance.If you are selected, wewill initiate a Federal background investigation to determine if youmeet eligibility requirements for access to classified information or matter. Also, all L or Q cleared employees are subject to random drug testing. Q-level clearance requires U.S. citizenship.

Pre-Employment Drug Test

External applicant(s) selected for this position must pass a post-offer, pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

Wireless and Medical Devices

Per the Department of Energy (DOE), Lawrence Livermore National Laboratory must meet certain restrictions with the useand/or possession ofmobile devices in Limited Areas. Depending on your job duties, you may be required to work in a Limited Area whereyou are not permitted to have a personal and/or laboratory mobile devicein your possession. This includes, but not limited to cell phones, tablets, fitness devices, wireless headphones, and other Bluetooth/wireless enabled devices.

Ifyou useamedical device, whichpairs with a mobile device,you must still follow the rules concerningthe mobile device in individual sections within Limited Areas. Sensitive Compartmented Information Facilities requireseparate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas, Secure Space and Transit/Buffer Space within buildings.

How to identify fake job advertisements

Please be aware of recruitment scams where people or entities are misusing the name of Lawrence Livermore National Laboratory (LLNL) to post fake job advertisements. LLNL never extends an offer without a personal interview and will never charge a fee for joining our company. All current job openings are displayed on the Career Page under "Find Your Job" of our website. If you have encountered a job posting or have been approached with a job offer that you suspect may be fraudulent, we strongly recommend you do not respond.

To learn more about recruitment scams:https://www.llnl.gov/sites/www/files/2023-05/LLNL-Job-Fraud-Statement-Updated-4.26.23.pdf

Equal Employment Opportunity

We are an equal opportunity employer that is committed to providing all with a work environment free of discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, gender identity, disability, medical condition, pregnancy, protected veteran status, age, citizenship, or any other characteristic protected by applicable laws.

Reasonable Accommodation

Our goal is to create an accessible and inclusive experience for all candidates applying and interviewing at the Laboratory. If you need a reasonable accommodation during the application or the recruiting process, please use our online form to submit a request.

CaliforniaPrivacy Notice

The California Consumer Privacy Act (CCPA) grants privacy rights to all California residents. The law also entitlesjob applicants, employees, and non-employee workers to be notified of what personal information LLNL collects and for what purpose. The Employee Privacy Notice can be accessed here.