Executive Assistant - Cell Biology and Physiology

Monday - Friday, 8am-5pm

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

The Department of Cell Biology and Physiology was formed in July 2012 through the merger of the Department of Cell & Developmental Biology and the Department of Cell & Molecular Physiology. The new department brings together two strong traditions of excellence in basic science and translational research, and in pre- and post-doctoral training, including undergraduate, graduate and medical education. The department currently houses one PhD program: the program in Cell Biology and Physiology. In addition, a number of members of the department also train PhD students through the Neurobiology Curriculum and Genetics and Molecular Biology Curriculum

The UNC School of Medicine has a rich tradition of excellence and care. Our mission is to improve the health and wellbeing of North Carolinians, and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research. We strive to promote faculty, staff, and learner development in a diverse, respectful environment where our colleagues demonstrate professionalism, enhance learning, and create personal and professional sustainability. We optimize our partnership with the UNC Health System through close collaboration and commitment to service.
OUR VISION
Our vision is to be the nation's leading public school of medicine. We are ranked 2nd in primary care education among all US schools of medicine and 5th among public peers in NIH research funding. Our Allied Health Department is home to five top-ranked divisions, and we are home to 18 top-ranked clinical and basic science departments in NIH research funding.
OUR MISSION
Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education, and research.
Patient Care: We will promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.
Education: We will prepare tomorrow's health care professionals and biomedical researchers by facilitating learning within innovative curricula and team-oriented interprofessional education. We will cultivate outstanding teaching and research faculty, and we will recruit outstanding students and trainees from highly diverse backgrounds to create a socially responsible, highly skilled workforce.
Research: We will develop and support a rich array of outstanding health sciences research programs, centers, and resources. We will provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our University to support outstanding research. We will foster programs in the areas of basic, translational, mechanistic, and population research.

This position primarily functions as the Executive Assistant to the Chair of the department of Cell Biology and Physiology and reports directly to the Chair. The position manages the complex and varied tasks associated with supporting the work of the department Chair and other members of the leadership team. This position has responsibility for making sure the day-to-day functions, activities, and communications in and from the office of the Chair are conducted effectively and professionally. The position serves as the primary point of contact for all faculty members, staff, and other internal and external stakeholders to communicate with the Chair. This individual independently completes projects and participates on task forces addressing issues of varying scope as assigned by the Chair. This position coordinates administrative support and serves as a high-level staff assistant, gathering, analyzing, editing, and reporting information for activities and strategic initiatives of the department, including Chair's initiatives, research programs and projects.

High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate's degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Essential Skills, Knowledge and Abilities
- Ability to develop and present independent recommendations to senior administrators in a respectful and knowledgeable manner.
- Ability to communicate information of moderate complexity and impact to targeted audiences.
- Ability to demonstrate a methodical and logical approach to addressing customer and supervisor needs.
- Ability to independently assimilate and communicate information that requires greater understanding and has greater impact on the organization.
- Ability to perform research, analyze information and present data in a clear and concise manner to relevant stakeholders.
- Ability to construct effective communications and relay them with desired sensitivity and urgency.
- Ability to assess the potential impact of internal/external communications efforts and make necessary adjustments.
- Ability to coach senior administrators or leaders in techniques to deliver messages effectively, assessing the potential impact on the audience.
- Ability to construct recommendations for improvement to various policies, procedures, and special, sometimes sensitive situations.
- Ability to utilize relevant office, graphic, and web design software and communication techniques and exercise knowledge of relevant stakeholders to maximize awareness of Department activities and increase participation in the mission of the Department and the School.
- Ability to plan and manage multi-faceted and specialized projects.
- Ability to develop and maintain effective working relationships with multiple stakeholders to initiate, develop, facilitate, and complete work as assigned.
- Ability to match goals with broader organizational objectives and budgetary resources.
- Ability to treat confidential information and documents with discretion.
- Ability to understand the mission, objectives, and goals of the department.
- Excellent interpersonal and written communication skills.
- Attention to detail and excellent organizational skills.

Prefer candidates with executive assistance experience in higher education.

Not Applicable.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.