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Administrative Assistant

Yardi Systems
United States, Colorado, Colorado Springs
9910 Federal Drive (Show on map)
Apr 01, 2025

Administrative Assistant

Colorado Springs, CO

About the Role:

Join us as an Administrative Assistant and become the go-to
person that keeps our office running smoothly. Your role is essential - from
welcoming visitors with a smile to setting up meetings, you're the one who
makes it all happen. As an
Administrative Assistant, you will provide clerical support, including editing
and preparing correspondence, generating and maintaining files, heavy calendar
and meeting scheduling, coordinating catering and conference room meeting
needs, comprehensive area management, and data entry. You may also be tasked to
assist with special projects and events.

What You'll Do:

  • Manage the Front
    Reception Desk
    : Ensure the front desk runs smoothly by: Promptly answering
    and directing multi-line telephone system, welcoming and assisting visitors,
    and ensuring the area is tidy and stocked.
  • Comprehensive
    Area Management:
    Oversee and maintain general office areas including
    conference rooms, kitchens, and training rooms, ensuring they are well-equipped
    and clean, particularly after meal services provided to employees.
  • Clerical Support:
    Engage in essential administrative tasks such as drafting and editing
    correspondence, organizing files, managing a busy calendar, scheduling meetings
    and training events, and performing precise data entry.
  • Meeting and
    Catering Coordination
    : Manage logistics for meetings, including scheduling
    and preparing necessary materials or equipment. In addition, you will be
    responsible for organizing catering for office events and meetings, making sure
    that all food and logistical needs are effectively addressed to support
    successful office functions.
  • Office Space
    Maintenance
    : Ensure the cleanliness of kitchens, meeting rooms, training
    rooms and general office areas. Address and follow up on maintenance requests
    and assess the priority of employee requests, escalating them as needed.
  • Vendor
    Coordination
    : Correspond and coordinate with vendors providing products or
    services to the office.
  • Support Special
    Projects and Events
    : Be prepared to take on additional responsibilities,
    such as helping with special projects and events, as directed. Your involvement
    will be crucial to their success.

Who You Are:

  • High School diploma or GED.
  • Must be available Monday through Friday, with flexibility
    when needed.
  • Prior experience working in an administrative capacity.
  • Excellent collaborative, interpersonal, and communication
    skills.
  • Computer literacy; proficiency in Microsoft Word, Outlook,
    and data entry.
  • Well-developed verbal, listening, and written communications
    skills.
  • Strong organizational skills and ability to prioritize
    multiple tasks.
  • Good attention to detail and desire for quality work.
  • Ability to work independently or as a team player.
  • Ability to maintain a professional appearance and manner.
  • Ability to contend with a wide variety of people on various
    issues.
  • Ability to work in a busy office with constant
    interruptions.

Helpful to have:

  • Experience with multi-line phone systems.

Real Estate runs on Yardi. About Us:

Yardi pioneers the property tech industry by seamlessly
blending 40 years of tradition with forward-thinking innovation. We've created
a team of over 9,000 employees in over 40 locations around the globe dedicated
to making great real estate software products.

Discover the Yardi Difference:

At Yardi, we're more than a software company. We're
committed to making a positive impact in our communities. Each year, the
company distributes philanthropic aid to organizations selected by its employees.
In 2022, our employees supported more than 350 nonprofits worldwide.

Our award-winning culture, consistently recognized by
Glassdoor's prestigious "Best Place to Work", fosters support,
collaboration, and growth. We prioritize your well-being with comprehensive
benefits, including 100% paid employee medical premiums, company profit-sharing
plan, and flexible work arrangements.

Step into a role where every day is different, and your work
is truly appreciated. Apply now and become the key player in our team as our
Administrative Assistant!

#YardiCareers #TeamYardi #hiring

$24/hr - $27/hr

All submissions for open positions should be received
through Yardi's applicant portal, accessed from Yardi's corporate website.

EOE/Race/Gender/Disability/Vets

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