HR Admin Assistant

This role combines administrative support for HR department with front desk responsibilities. Provides support to HR department in all human resources processes required.

ESSENTIAL FUNCTIONS:

• Greet and welcome visitors with warm and professional demeanor.
• Check visitor credentials and notify appropriate staff of arrivals.
• Answer and route incoming phone calls in a professional manner
• Accept and log package deliveries, ensuring they are directed to the correct department
• Direct vendors and ensure they follow proper entry protocols
• Maintain clean and organized front desk area
• Completes general clerical duties such as word processing, filing, answering and routing telephone messages, scheduling, data entry, distributing faxes.
• Functions as an effective contributing member of the HR team to maintain the integrity of the HR function.
• Maintains strict standards of confidentiality regarding employee records.
• Ensures compliance with all regulatory requirements are obtained at start date from all new hires and current employees.
• Maintains general current knowledge of state and federal employment law.
• Remains engaged and informed with current trends in the HR field and new laws and regulations.
• Processes new-hires, status changes, job/salary changes, terminations, within the HRIS system maintaining strict accuracy.
• Collects and processes all required pre-hire paperwork into HRIS.
• Assembles and maintains personnel files. Maintains I-9 compliance.
• Acts as first point of contact for employees with HR matters.
• Assists with preparation and distribution of required legal requests (employment verifications, court orders, subpoenas).
• Conducting reference checks, completing background checks, following up with applicants by telephone or email as needed.
• Assists with the development and maintenance of the HR operations manual.

• Drafts and sends all HR communications to resolve employee requests

EDUCATION and/or EXPERIENCE:

High school diploma or equivalent; associate's degree or HR related coursework is a plus.

• Ability to comprehend access and utilize electronic medium and various computer programs.
• Ability to maintain a high level of confidentiality.
• Excellent interpersonal skills with the ability to positively interact with diverse personalities.
• Excellent customer service skills.
• Effective organizational skills.
• Ability to consistently meet daily, weekly, and monthly deadlines.
• Ability to perform multiple tasks and maintain flexibility with priorities.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is frequently required to stand, walk, sit and talk or hear, use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and taste or smell. The employee must occasionally lift and/or move up to 50 pounds.

All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Employees may be required to perform any job-related function as directed by their supervisor.