Executive Assistant, Executive Team

Overview

We are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative and project support to members of Alnylam's Executive Leadership Team. This position will report to the VP, Chief of Staff to the CEO, and work closely with the Senior Executive Assistant to the CEO and other key stakeholders.

This individual will act as a trusted liaison with internal and external stakeholders, including senior leaders and Board of Directors contacts, while also supporting key projects that enable the Executive Team.

Success in this role requires exceptional organizational skills, a proactive mindset, strong Microsoft Office capabilities, and the ability to manage competing priorities in a fast-paced, dynamic environment.

This position is hybrid and will be primarily located in Cambridge, MA.

Key Responsibilities

Executive & Administrative Support

• Provide executive administrative support to the Chief of Staff to the CEO, including calendar management, travel coordination, expense reporting, and meeting logistics
• Serve as backup to the Senior Executive Assistant to the CEO and provide support to other Executive Team members as needed
• Manage complex and dynamic calendars, proactively resolving conflicts and protecting executive time
• Arrange domestic and international travel, ensuring seamless itineraries and logistical execution
• Act as a liaison and point of contact for internal and external stakeholders on behalf of executives

Meeting & Event Coordination

• Provide logistical and planning support for Executive Leadership Team (ELT) and Board of Directors (BOD) meetings, including agendas, materials, presentations, pre-reads, minutes, and action tracking
• Support coordination of workshops, consultant/vendor meetings, and special events
• Assist in preparing and maintaining ELT and BOD presentation decks and supporting documents

Information & Project Management

• Maintain and organize shared folders and collaboration sites (e.g., Box) for ELT and BOD materials
• Track action items, decisions, and deliverables using Excel trackers, dashboards, and calendars
• Manage internal communication processes including drafting executive reminders, tracking deadlines, and ensuring alignment with administrative peers
• Support special projects including preparation of offsite materials, post-readouts, and debriefs
• Manage new vendor setup and contract workflows, including CDA, MSA, and SOW execution
• Process consultant/vendor POs and invoices; track expenses and budget alignment

Cross-Functional Collaboration

• Serve as a key member of the Executive Administrative Team, participating in team initiatives and providing cross-coverage as needed
• Maintain a high level of professionalism, discretion, and confidentiality in all interactions
• Continually seek ways to improve administrative processes and team effectiveness
• Appropriately manage information of a highly confidential and critical nature

May perform other duties as assigned.

Qualifications

• Bachelor's degree required
• Minimum of 7 years of executive administrative experience, ideally in a global life sciences or biotech environment
• Expert proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Outstanding verbal and written communication skills, with exceptional attention to detail and formatting
• Experience supporting C-suite or senior-level executives strongly preferred

Key Competencies

• High integrity with proven ability to handle confidential information discreetly
• Exceptional organizational, time management, and prioritization skills
• Proactive self-starter with strong follow-through and a collaborative approach
• Demonstrated ability to work under pressure and manage shifting priorities with grace
• Sound judgment and a problem-solving mindset
• Comfortable navigating ambiguity and evolving business needs in a growing company

About Alnylam:Alnylam Pharmaceuticals (Nasdaq: ALNY) has led the translation of RNA interference (RNAi) into a whole new class of innovative medicines with the potential to transform the lives of people afflicted with rare and more prevalent diseases. Based on Nobel Prize-winning science, RNAi therapeutics represent a powerful, clinically validated approach to treating diseases at their genetic source by "interfering" with mRNA that cause or contribute to disease. Since our founding in 2002, Alnylam has led the RNAi Revolution and continues to turn scientific possibility into reality.

Our culture:Our people-first culture is guided by our core values: fiercely innovative, open culture, purposeful urgency, passion for excellence, and commitment to people, and these values influence how we work and the business decisions we make. Thanks to feedback from our employees over the years, we've been fortunate to be named a top employer around the world. Alnylam is extremely proud to have been recognized as the #1 Large Employer by Boston Globe Top Places to Work in 2023 for the third consecutive year, one of Science Magazine's Top Biopharma Employers, one of America's Most Responsible Companies for 2024 by Newsweek, a Fast Company Best Workplace for Innovators, and a Great Place to Work in Canada, France, Italy, Spain, Switzerland, and UK - among others.

At Alnylam, we commit to an inclusive recruitment process and equal employment opportunity. We are dedicated to building an environment where employees can feel that they belong, can bring their authentic selves to work, and achieve to their full potential. By empowering employees to embrace their unique differences at work, our business grows stronger with advanced and original thinking, allowing us to bring groundbreaking medicines to patients. Qualified applicants will receive consideration for employment without regard to their race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, ethnicity, marital status, protected veteran status, disability, or any other characteristics prohibited by law.