Perioperative Services Staff Scheduler

This position description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications which may be required of the employee assigned to the position. The incumbent is responsible for analyzing and managing data in the areas of Staff Scheduling, Payroll Timekeeping, Leaves/Return to Work Status, and Attendance for the Division. This incumbent is a member of a team in Perioperative Services who works with the Staff Scheduler to assess staffing needs, is responsible for the Electronic Staffing System, staff scheduling support and provides excellent customer service to facilitate inquiries from Perioperative staff. Incorporates various data sources including timekeeping systems, Leave Management System, data related to State and Federal requirements (FMLA/CFRA/WC leaves) and modified duty. Staff Scheduling consists of maintaining /tracking on-call, holiday time, vacations and professional development leave in accordance with University University and union collective bargaining agreements. This incumbent is an experienced professional and performs duties and responsibilities with high accountability and minimal supervision. Serves as analyst for developing methods and ensures the appropriate methodology, design and participation in Performance, and Quality Improvement projects in the areas of Payroll and Leave Management.

Apply By April 28, 2025 by 11:59 PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• High School diploma or equivalent work experience / training
• Demonstrated experience working with electronic staff scheduling systems and timekeeping in a hospital setting
• Demonstrated experience in payroll
• Ability to research, apply and interpret policies, contracts and rules to ensure accurate timekeeping, to process payroll timely and accurately and for staff scheduling.
• Demonstrated spreadsheet skills to create reports for the need; organize, filter, sort date to report findings, illustrate trends, discrepancies and accurate reporting of data sets.
• Demonstrated proficiency with word processing, presentation, project tracking, and database programs.
• Tact and sensitivity to deal with a wide array of confidential matters exercising sound judgment. Proper judgement to protect, share, determine the appropriate release of sensitive/confidential personnel information.
• Strong customer service orientation interacting with staff, executives, members of the hospital community and patients in a professional clear, informative, and diplomatic manner.
• Ability to construct error-free prose that conveys meaning to readers with clarity and fluency. Write text that effectively communicates ideas, facts, and/or information for the target audience appropriate for the assignment.
• Apply the conventions of standard written English.
• The position requires independent judgment and autonomous practice in work.
• Adaptability, flexibility and ability to maintain composure during stressful and/or adverse conditions.
• Develops methods and ensures the appropriate methodology, design and deployment of Process, Performance, and Quality Improvement projects.

Preferred Qualifications

• Bachelor's degree in related field preferred
• Experience managing and analyzing data with minimal supervision
• Knowledge of technical and administrative procedures and protocols within the division
• Ability to autonomously learn, use, and interpret advanced software programs and operating systems as needed for the position
• Ability to apply/enforce policy and procedures when making decision, always maintaining confidentiality
• Skilled in problem recognition and timely resolution management techniques
• Ability to recognize and report deviations from normal procedures/practices
• Ability to organize workflow efficiently, meeting established turn-around-times and deadlines
• Skilled in workflow prioritization, especially in response to urgent/high priority requests
• Demonstrated ability in working as a member of a team, effectively communicating needs and assisting others as needed
• Ability to follow department dress code, conduct oneself in a professional manner, and ensure University issued Photo ID Badge is always visible while onsite
• Ability to maintain accurate timekeeping records.
• Ability to complete work tasks and projects in a timely manner, prioritizing as needed.
• Knowledge of and adherence to the UC Davis Health Principles of community: Trust, Kindness and Inclusion
• Ability to interact with fellow workers and Customers in an appropriate manner, adhering to Customer Service concepts and promoting and environment of collaboration, sensitivity, and acceptance

Key Responsibilities

• 45% - Staff Scheduling
• 20% - Time and Attendance Keeping
• 15% - Employee Leave of Absence Coordination
• 15% - Data Management and Reporting
• 5% - Projects, Process Improvement and Other Duties

Department Overview

Perioperative Services is a large division comprised of clinical departments supporting surgical and procedural areas. Departmental units include and are not limited to the Pavilion Operating Room, PreOp-PACU, Sterile Processing Unit, Same Day Surgery Center, Pre-Anesthesia Clinic (PAC), GI Lab/Endoscopy, Interventional Pulmonary, and Anesthesiology.

Position Information

• Salary or Pay Range: $2,593.86 - $4,616.85
• Salary Frequency: Biweekly
• Salary Grade: Grade 21
• UC Job Title: FINANCIAL SVC ANL 3
• UC Job Code: 004628
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8 hours
• Location: Main Hospital (HSP001)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This position is not eligible for H-1B visa sponsorship.

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Continuous 6 to 8+ Hours
• Complex problem solving/reasoning - Continuous 6 to 8+ Hours
• Ability to organize & prioritize - Continuous 6 to 8+ Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Continuous 6 to 8+ Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Ability to read standard text font, charts and instructions. Ability to communicate effectively with others in person, over the telephone, and vocera.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan, and our strategic vision for research and education. We believe you belong here.

The University of California, Davis, is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks