Administrative Officer (Div)

The University of New Mexico School
of Law seeks a highly organized and skilled Administrative Officer. This
position works closely with the Dean and Associate Deans at the School of Law and
serves as a valuable member of Law School Administration. Main duties include: Supervise
and manage daily operations of the Faculty Support team, which provides
clerical and administrative support to all Law professors and adjunct faculty;
supervise the Dean's Assistant/Operations Specialist and provide support to
ensure adequate resources for the Office of the Dean; supervise and manage the
Law School Reception area and mailroom activities, including arranging coverage
and developing reliable back-up coverage; coordinate and execute administrative
support activities for the Dean and Associate Deans of the Law School; provide
direct support to the Law School Dean and Associate Deans with support of
critical faculty committees, creating spreadsheets, drafting correspondence and
faculty meeting minutes, formatting and editing Word documents, and creating
other documents in various mediums as assigned. May organize and facilitate
meetings, conferences, and other special events.

The successful candidate will be
highly reliable, will work productively both independently and as part of a
team, will demonstrate a customer service-oriented approach, and will exhibit
pride in providing top-quality service and an outstanding work product.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 7 years of experience related to the duties and responsibilities specified, of which at least 2 should be directly related to managing at least one of the functional areas of fiscal services, administration and/or human resources.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Excellent verbal and written
  communication skills
• Highly skilled at drafting
  correspondence, with solid knowledge of grammar, punctuation, and spelling
• Strong organizational skills and
  the ability to prioritize multiple demands in a busy environment
• Demonstrable experience with MS
  Suite including Word, Excel, PowerPoint, and cloud-based file management
• Experienced in supervising a team
  of staff members that provide a range of administrative and clerical support
• Demonstrable experience overseeing the
  provision of services across multiple units
• Unwavering commitment to producing
  a high-quality work product, with careful attention to detail
• Experienced in University of New
  Mexico systems and administrative processes

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.