Manager of Substance Abuse Programs

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Pay Rate

Non-Rep Pay band N09

Deputy Director of Human Resources or designee

The Bay Area Rapid Transit District (BART) is seeking a Manager of Substance Abuse Programs to join its Human Resources Department management team.

The selected candidate will be responsible for planning, managing, and overseeing the Substance Abuse Programs division of the Human Resources Department, which is responsible for administering the District's Drug and Alcohol Program, as mandated by the Department of Transportation (DOT) and Federal Transit Administration (FTA). Additionally, the Manager of Substance Abuse Programs manages, oversees, and administers the District's Employee Assistance Program (EAP) and trauma response program. The successful candidate will be responsible for ensuring District-wide compliance with all applicable federal, state, and local laws and regulations, including those mandated by the DOT and FTA. Finally, the incumbent will provide expert consultation to all levels of District management regarding regulatory compliance and medical services policies and procedures, develop and implement strategic initiatives to support intervention, rehabilitation, and prevention efforts, oversee vendor and contract performance for third-party administrators and medical service providers, and perform related duties as assigned.

The most qualified candidates for this position will have highly developed competencies in the following areas, which will be reinforced with related work experience and will be clearly articulated during the selection process:

* Deep understanding of Drug and Alcohol Testing Programs in a DOT and FTA regulated environment

* Broad knowledge and understanding with Title 49, Parts 40 and 655 of the Code of Federal Regulations

* Broad knowledge of public sector human resources administration in a unionized environment

* Ability to effectively procure, oversee, and manage the work of contracted consultants and plan administrators

* Ability to work effectively with a broad range of stakeholders

Applications will be screened to assure that minimum qualifications are met. Those applicants who meet minimum qualifications will then be referred to the hiring department for the completion of further selection processes.

The selection process for this position may include a skills/performance demonstration, a written examination, and a panel and/or individual interview.

The successful candidate must have an employment history demonstrating reliability and dependability; provide copies of certificates, diplomas or other documents as required by law, including those establishing his/her right to work in the U. S; pass a pre-employment medical examination which may include a drug and alcohol screen, and which is specific to the essential job functions and requirements. Pre-employment processing will also include a background check. (Does not apply to current full-time District employees unless specific job requires additional evaluations).

Application Process
External applicants may only apply online, at www.bart.gov/jobs. Applicants needing assistance with the online application process may receive additional information by calling (510) 464-6112.

Current employees are strongly encouraged to apply online, either at www.bart.gov/jobs, or on EmployeeConnect. Current employees may also apply using a BART paper application by delivering the completed form to the Human Resources Department, or by mailing it to P. O. Box 12688, Oakland, CA 94604-2688.

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. Online applicants are invited to electronically attach a resume to the application form to provide supplemental information but should not consider the resume a substitute for the application form itself.

1. Leads, develops, implements, and oversees the District's Drug and Alcohol Program, serving as the District's Designated Employer Representative (DER) as defined by federal regulation, including testing protocols, prevention programs, policy development, employee support initiatives, education and training for employees and supervisors, and compliance reporting.
2. Administers all aspects of the federally mandated alcohol and drug testing program, including pre-employment, reasonable suspicion, post-accident, random, return-to-duty, evaluation and assessment, and follow-up testing; ensures compliance with after-care monitoring procedures and requirements.
3. Ensures proper handling of Medical Review Officer (MRO) and Substance Abuse Professional (SAP) services; ensures specimen collection processes maintain chain of custody integrity and meet fraud prevention standards.
4. Provides guidance, coaching, and compliance training to employees, supervisors, union representatives, and executive leadership regarding reasonable suspicion, post-accident response, drug and alcohol regulatory compliance and related medical services, policies, and procedures.
5. Maintains comprehensive and confidential records on testing results, SAP referrals and evaluations, compliance statistics, and contractor performance.
6. Prepares and submits accurate and timely reports to the FTA, including annual Drug and Alcohol Management Information System (DAMIS) submissions, audit responses, and program updates.
7. Coordinates with SAPs and TPAs to facilitate return to duty evaluations, treatment follow-up, and compliance monitoring.
8. Interprets complex federal and state regulations and translates them into clear, actionable District policies and procedures; ensures consistent program updates in response to changes in laws or regulations pertaining to alcohol and drug testing of safety-sensitive employees and contractors.
9. Selects, supervises, trains, and evaluates assigned staff; establishes clear goals and work plans; and monitors and assesses performance and operational effectiveness.
10. Develops, implements and oversees District-wide education, intervention, and outreach initiatives that promote a drug and alcohol-free workplace, and support long-term employee wellness.
11. Secures, manages, and monitors contracts for Occupational Medical Services (OMS) and EAP.
12. Oversees DOT/FTA-related service provider agreements post-award, including performance audits, renewals, and resolution of contract discrepancies.
13. Manages the District's trauma response processes and works directly with the TPA of the EAP to ensure employees promptly receive all needed services.
14. Partners with internal stakeholders, including Labor Relations, Legal, Leave Management, and System Safety, to align program goals with organizational objectives and labor agreements.
15. Conducts internal audit and readiness reviews in preparation for external compliance inspections by regulatory agencies.
16. Performs other duties as assigned.

Education:
Possession of a bachelor's degree in public administration, business administration, or a closely related field from an accredited college or university.

Experience:
The equivalent of five (5) years of full-time professional experience in drug and alcohol program management, which must have included at least two (2) years of supervisory experience in an organization with DOT-regulated testing and FTA safety-sensitive positions.

Other Requirements:
May be required to perform on call responsibilities on a twenty-four (24) hours per day, seven (7) days per week basis.

Substitutions:
Additional experience as outlined above may be substituted for the education on a year-for-year basis.

Knowledge of:

• All compliance requirements outlined in Department of Transportation regulation 49 CFR Parts 40 and 655, as well as all other federal, state and local laws and regulations related to substance abuse in public transit agencies
• Federal Transit Authority (FTA) drug and alcohol program requirements
• Best practices in workplace drug and alcohol prevention and intervention strategies
• Principles and practices of human resources management, employee wellness, and occupational health
• Principles and practices of Employee Assistance Programs (EAP) and behavioral health services
• Principles and practices of contract administration, procurement procedures, and vendor performance evaluation
• Principles and practices of budget preparation and administration
• Principles of supervision, staff development, and performance evaluation
• Labor relations and collective bargaining considerations and requirements related to substance abuse policies
• Related Federal, State, and local laws, codes and regulations, including the Health Insurance Portability and Accountability Act (HIPAA) and related data privacy standards

Skill in:

• Leading and managing a comprehensive, compliance focused drug and alcohol program
• Selecting, supervising, training and evaluating staff
• Participating in the development and administration of department goals, objectives and procedures
• Overseeing the work of contracted consultants and plan administrators
• Analyzing problems, identifying alternative solutions, projecting consequences or proposed actions and implementing recommendations in support of goals
• Researching, analyzing and evaluating new service delivery methods and techniques
• Interpreting and applying Federal, State and local policies, laws and regulations
• Communicating effectively and diplomatically, both orally and in writing
• Establishing and maintaining effective working relationships with those contacted in the course of work

Equal Employment OpportunityGroupBox1

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov.

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs.