Recruitment & Onboarding Coordinator

Purpose

The Recruitment & Onboarding Coordinator plays a key role in delivering modern, effective talent acquisition and onboarding services to attract and retain top talent at Epiroc.

This position focuses on supporting the recruitment operations through coordinating a smooth interview process, and delivering a seamless, engaging onboarding experience-aligned with Epiroc's values.

Key Responsibilities

Support Recruitment Operations through:

• Coordinate and schedule candidate interviews in collaboration with hiring managers and interview panelists.
• Schedule debrief meetings post-interviews as needed.
• Support recruiters on ensuring Predictive index assessments are completed by all candidates at interview stage & the results must be documented in the candidate's application/profiles.
• Support recruiters in tracking candidate status and progress using tools such as SAP SuccessFactors.
• Promote a positive candidate experience through timely communication and logistics support.
• Manage recruitment reporting and metrics to support continuous improvement.

Support Onboarding operations through:

• Coordinate pre-employment processes, including drug screenings, medical evaluations, and background checks in partnership with external vendors.
• Prepare, update, and deliver onboarding packages and materials to enhance the new hire experience.
• Manage onboarding logistics, including IT access, HR documentation, welcome kits, and training schedules.
• Maintain accurate onboarding records and ensure timely updates in systems like SAP SuccessFactors.
• Partner with departments across the organization to ensure a smooth and successful integration of new hires.
• Promote a data-driven and digitally enabled approach to onboarding.
• Recommend process enhancements based on continuous improvement methodologies.

Education

• Required: Bachelor's degree
• Preferred: Degree in Human Resources, Business Administration, or a related field

Knowledge and Experience

• Minimum of 2 years of experience in recruitment and onboarding coordination across multiple sites.
• Strong organizational and communication skills with a focus on candidate and new hire experience.
• Familiarity with digitization and automation in HR is highly desirable.
• Fluency in English (spoken and written) is required; additional languages (Spanish, Portuguese, or French) are a plus.
• Proficiency in SAP SuccessFactors, Microsoft Office 365, MS Teams, HireRight, and service ticketing systems.